Automation Specialist

Smart PA; City of Edinburgh; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading administrative services provider in Edinburgh is seeking an Automation Specialist to design and build automation tools that enhance productivity. The role requires 4–6 years of experience in a technology environment, including programming in JavaScript, Python, and SQL. You will be instrumental in freeing up time for high-performing teams and making impactful recommendations. The position offers a competitive salary and hybrid working arrangement.

Benefits

Competitive Salaries

Yearly Bonuses

33 Days Holiday

Growth Opportunities

Qualifications

• 4–6 years in a technology environment covering the full application lifecycle.
• 2+ years programming in relevant languages with frontend and backend experience.
• Strong analytical skills to translate business operations into technical solutions.

Responsibilities

• Design and build smart automation tools that remove friction and save time.
• Spotting opportunities for automation and leading implementation projects.
• Presenting data and recommendations in a compelling manner.

Skills

Programming in JavaScript, Python, Java

Solid knowledge of SQL databases

Agile methodologies

Analytical skills

Building automation tools

Tools

Frontend frameworks (React, Angular, Vue)

Backend platforms (Node.js, Java, Python)

Job description

Permanent employee, Full-time · UK and Edinburgh Head Office

Automation Specialist

30,000 - 40,000 £ per year

Job Description

About us

From supporting start-ups to empowering stakeholders at Google and freeing up the time of a leading Travel Tech C‑suite, SmartPA has built a model where technology enhances human capability rather than replaces it. We help people focus on what matters most, while we take care of the systems, tools, and processes that make it possible.

This role is dedicated to one of our key clients – a global tech leader – giving you the opportunity to make a tangible impact on a high‑performing, international team.

Our Vision is to deliver a world‑class, human‑centred, tech‑enabled PA and admin service that delivers measurable results, today and into the future.

Key Responsibilities and Skills

What you’ll do

As a Tools & Automation Specialist, you’ll be the person who makes work feel easier. You’ll design and build smart automation tools that remove friction, save time, and help teams focus on work that actually matters.

You’ll thrive in a fast‑moving environment where no two days are the same, bringing a human‑centred mindset and a genuine curiosity about how technology can work better for people – not the other way around. This is a role for someone who enjoys spotting inefficiencies, building elegant solutions, and changing the way teams get things done.

What your day will look like

• Building and rolling out automation tools and frameworks that simplify and improve everyday business operations.
• Spotting opportunities where automation can make the biggest impact – then leading the charge to turn ideas into reality.
• Creating scalable, future‑ready solutions that work across different areas of the business.
• Helping stakeholders rethink how things are done, using automation to make processes smarter, faster, and more impactful.
• Owning projects end‑to‑end – from idea to launch – and clearly showing the value and results they deliver.
• Bringing insights to life by presenting data, visuals, and recommendations in a way that tells a compelling story.

The Impact you’ll have

Your work will free up time and capacity for high‑performing teams, helping them move faster, innovate more, and deliver better experiences. You’ll support major technology breakthroughs, enhance UX, and boost productivity across both our client and SmartPA teams.

In short: you’re a force multiplier – unlocking capacity, enabling innovation, and making great work happen at scale.

Experience

What you’ll need

Essential:

• 4–6 years in a technology environment, ideally covering full‑stack development and the end‑to‑end application lifecycle (design, build, deploy, maintain)
• 2+ years programming in languages like JavaScript, Python, Java (or equivalent), with experience in frontend frameworks (React, Angular, Vue) and backend platforms (Node.js, Java, Python)
• Solid knowledge of SQL databases, including data modelling, writing efficient queries, and tuning performance
• Familiarity with Agile methodologies and process improvement techniques (e.g., Lean, Six Sigma)
• Strong analytical skills, able to translate business operations into technical solutions that deliver measurable results.

Desirable:

• Experience automating business tools and workflows within the Google ecosystem (Workspace, Cloud, etc.).
• Understanding of databases, REST APIs, system integration, networking, and cloud environments.
• Experience managing runtime environments and supporting production applications.
• Demonstrated ability to identify data‑driven opportunities and establish success metrics.
• Proven track record in setting up and maintaining key business or product performance dashboards.

Work Remotely

Hybrid work for those based at Edinburgh Head Office
Remote working for those in wider areas

Salary

£30,000 - £40,000 depending on demonstrable experience

Schedule

Monday - Friday, 9am - 5.30pm (core hours 10am - 4.30pm)

Job Type

Full-time, permanent

What's in it for you?

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Department based incentives.
• Hybrid / Remote Work
• 33 Days Holiday
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.

What excites you more?

• Working at the intersection of human‑centred design and cutting‑edge technology for a global tech client – where your work has real‑world reach.
• Being part of a company with a clear and meaningful purpose: making technology work better for people.
• Owning high‑impact initiatives from start to finish, with the autonomy to shape how things are done and see the results of your work.
• Thriving in a fast‑paced, collaborative environment, surrounded by skilled professionals who value excellence, passion, integrity and collaboration.
• Being supported by a company that genuinely invests in its people – offering well‑rounded benefits, flexibility, and a culture that values wellbeing, growth, and balance, so you can do your best work and enjoy the journey.

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About us

At SmartPA, we don’t just provide support – we transform it. Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting‑edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations. With a vibrant, client‑focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!

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