Associate, Rights & IP

Oxford University Press; Oxford; On-site; GBP 28,000 - 35,000; Full time

Job summary

A globally respected educational institution is seeking an Associate in the Rights & IP team. This role offers an opportunity to contribute to the management of publishing rights and intellectual property. Candidates should have experience in administration, possess strong organizational and communication skills, and be proficient in Microsoft Office. Knowledge of publishing rights and experience with IPM and Biblio systems are advantageous. This position supports essential workflows and interactions with various stakeholders, making it an ideal opportunity for growth in publishing rights management.

Qualifications

• Previous experience in an administrative environment.
• Strong written and oral communication skills.
• High accuracy and attention to detail.

Responsibilities

• Triage the Rights statements inbox and compile royalty information.
• Assist inquiries from editorial groups and business units.
• Support workflows related to rights selling and contracts.

Skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office proficiency

Knowledge of publishing rights

Tools

IPM

SAP

Biblio

Job description

This is a great opportunity to join Oxford University Press (OUP), a globally respected institution committed to excellence in education and publishing. As part of the Education division, this role offers the chance to contribute to meaningful work that supports learning worldwide. You’ll be joining a collaborative team that values intellectual property governance, ethical practices, and innovation in rights management. The role is ideal for someone looking to deepen their expertise in publishing rights and IP, while working with cutting‑edge systems and a diverse set of stakeholders.

Opportunity – the ‘what’

As an Associate in the Rights & IP team, you will:

• Triage the Rights statements inbox and compile relevant royalty information to support upselling, license renewals, and income tracking.
• Assist in responding to inquiries from editorial groups, business units, and Group Legal.
• Support workflows related to rights selling, contracts, and permissions (inbound/outbound).
• Clear third‑party assets and help identify and mitigate risks.
• Draw up contracts using templates (author contracts, rights sales, permissions letters).
• Conduct text and image research, liaise with suppliers and agents, and manage copyright fees and purchase orders.
• Maintain accurate documentation in RMS and support pre‑ and post‑sales deal activities.
• Ensure deals are correctly set up in IPM/systems for accurate invoicing and allocation.
• Provide final files to customers and maintain up‑to‑date customer data.
• Liaise with finance and compliance teams as needed.
• Deliver timely reports to senior stakeholders and maintain tracking systems for royalty statements.

About You

• Previous experience in an administrative environment
• Strong written and oral communication skills
• High accuracy and attention to detailAdaptable with strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Knowledge of Rights within a publishing setting
• Experience with IPM, SAP, Biblio systems

Behaviours

• Maintains a positive outlook
• Confident and diplomatic
• Strong interpersonal and communication skills

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.