Assistant Team Secretary

Frankham Consultancy Group; Sidcup; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading consultancy firm is seeking an Assistant Team Secretary to support the Building Surveying and Quantity Surveying teams in Sidcup. Responsibilities include preparing reports, managing appointments, and ensuring document control in line with QA BIM standards. The ideal candidate will have 1-2 years of administrative experience, good knowledge of construction, and excellent communication skills. This is a hybrid role with opportunities for growth within the company.

Qualifications

• 1-2 years' experience in an administrative or secretarial role.
• Basic knowledge of the construction industry.
• Excellent communication and interpersonal skills.

Responsibilities

• Prepare and produce minutes, reports, and letters.
• Manage team meeting diaries and appraisals.
• Ensure document control according to BIM standards.
• Update case studies and issue to marketing.

Skills

Excellent communication skills

Interpersonal skills

Advanced PC skills

Knowledge of construction industry

Education

Good general education with high standard in English and Mathematics

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Introducing an exciting opportunity to join the team as an Assistant Team Secretary.

We are looking for an Assistant Team Secretary to provide administrative and secretarial support for staff within the Building Surveying, Employer’s Agent and Quantity Surveying teams. This includes formatting reports, producing letters and providing Ad-Hoc support as required.

Based in Sidcup but may be required to go to the Blackfriars office at times.

Key Responsibilities

• Preparation and Production of the following: Minutes, Specifications, Reports, Fee-Bids, Letters, Trackers etc. Printing and binding of Contract Documentation. All documents to be issued in accordance with Frankham’s QA BIM standards.
• Meetings/Calendars: Diary management of team meetings and appraisals. Assistant Team Secretary to ensure these are being carried out and are re-scheduled when necessary.
• Document Control: To ensure all documents are referenced correctly in line with current BIM standards and formatted uniformly to ensure consistency throughout all published documentation. Issuing documents using the Issue Register and Published Information folder.
• Case Studies: Chasing the team for Case Studies on a regular basis, updating trackers and issuing to marketing department for completion.

Requirements

• At least 1-2 years’ previous experience in a similar administrative or secretarial role.
• A basic knowledge and understanding of the construction industry.
• Excellent communication and interpersonal skills (written, telephone, or face to face) are an essential requirement of the role.
• Good general education with a high standard in English and Mathematics.
• Advanced PC skills including Microsoft Word, Excel, and Power Point. Familiar with modern office technology including knowledge of using email, word processing, and the production of spreadsheets and databases.

How to Apply

If you believe you meet the above requirements and are keen to join a company with genuine opportunities for career progression, please apply via the “Apply Now” button at the top of the page.

Team:

Surveying and Project Management

Reporting to:

Team Secretary

Location(s):

Hybrid, London Office, Sidcup (Head Office)