Assistant Facilities Manager

Womble Bond Dickinson Wealth Limited; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A corporate law firm in Edinburgh is seeking an Assistant Facilities Manager to be the first point of contact for visitors and ensure smooth office operations. The ideal candidate must have experience in a corporate environment and possess strong customer service skills. Responsibilities include managing office supplies, coordinating meetings, and assisting with administrative tasks. This role requires excellent IT skills and a qualification in facility management. Regular client interaction is expected.

Qualifications

• Minimum experience in a corporate office environment.
• Experience working for clients, either internal or external.
• Understanding of ISO standards including 14001, 270001, and 45001.

Responsibilities

• Meet and greet all visitors including clients and contractors.
• Coordinate meeting rooms and ensure in-house functions run smoothly.
• Assist with IT and VC troubleshooting.

Skills

Customer service skills

Excellent IT skills

Experience managing multiple workloads

Education

IOSH or Nebosh qualification

Tools

CAFM system

Microsoft packages

Job description

We have an excellent job opportunity for an Assistant Facilities Manager to join the team in our Edinburgh office. We are looking for a candidate that has experience in a corporate environment who is willing to learn and develop their current qualifications.

You'll create a positive first impression to clients and visitors and promote a friendly and approachable environment. You'll need to be able to work to deadlines and enjoy interacting with lots of different people - this is where your great customer service skills come in.

What will you be doing?

As the first point of contact you will be meeting and greeting all visitors whether its clients, contractors or employees. Other duties will include taxi booking, booking and coordinating meetings rooms, taking responsibility for ensuring all in-house functions run smoothly by ensuring the rooms are set up and ready for use and liaising with our catering team.

Other roles & responsibilities will include, but are not limited to:

• Maintaining office equipment, replenishing paper & toner, sending cartridges for recycling etc.
• Restocking stationery, and ordering office supplies.
• Undergoing facilities inductions for new starters and fire warden duties during fire alarms.
• Being able to assist with IT and VC troubleshooting
• Understanding of ISO standards including 14001, 270001 and 45001
• Managing external contractors and ensuring work is completed in a timely and compliant manner.
• Ensuring internal checklists are completed and uploaded to relevant system in a timely manner.
• Liaising with a tenant and overseeing car park bookings.
• There will be an expectation to travel for meetings and training requirements.

As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.

So what are we looking for?

To be successful in this role you'll need as a minimum:

• Experience working in a corporate office environment
• Experience working for clients (either internal or external)
• Experience managing multiple workloads simultaneously
• Excellent IT skills with experience of Microsoft packages
• Experience in using a CAFM system to manage contractors and ensure compliance of internal and external M&E tasks.
• IOSH or Nebosh qualification in facility management.