Administrator-VIVO - Accommodation

VIVO Defence Ltd; Aldershot; On-site; GBP 22,000 - 28,000; Full time

Job summary

A facilities management company is seeking an Administrator for the Accommodation Team in Aldershot. This full-time position involves scheduling inspections, handling queries, and producing reports. Candidates should have strong administrative skills and IT proficiency in Excel and Word. The role offers a contributory pension scheme, annual leave, and training opportunities within a supportive environment.

Benefits

Up to 6% contributory pension scheme

25 days annual leave plus bank holidays

Volunteer leave

One paid professional subscription

Life Assurance Policy

Employee discount and reward schemes

Qualifications

• Solid administrative experience in a busy environment.
• Strong IT skills in Excel and Word; knowledge of Maximo an advantage.
• Excellent communication skills and a team-focused approach.

Responsibilities

• Schedule and allocate monthly void inspection tasks.
• Input updates into systems and handle calls and queries.
• Produce reports and maintain trackers.

Skills

Solid administrative experience in a busy environment

Strong IT skills in Excel and Word

Excellent communication skills

Tools

Maximo

Job description

Administrator – Accommodation Team (Full Time)

Location: Aldershot, Hampshire, GU11 2AA
Contract Type: Full Time, Permanent
Working Hours: 37.5 hours per week, Monday‑Friday 8:00 AM – 4:30 PM

About VIVO

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What We Do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. Our core values are open, caring, agile and collaborative.

Responsibilities

• Schedule and allocate monthly void inspection tasks.
• Input updates into our systems, handle calls and queries with professionalism.
• Produce reports and maintain trackers.
• Support management, raise purchase orders and manage billing processes.

Qualifications

• Solid administrative experience in a busy environment.
• Strong IT skills in Excel and Word; knowledge of Maximo an advantage.
• Excellent communication skills and a team‑focused approach.
• Experience in construction, property maintenance or within an MOD environment desirable but not essential.

Working With

Report to the Regional Operations Lead while collaborating with VIVO Operations and Support teams, Defence Infrastructure Organisation personnel, local customer representatives, service partner operatives, supervisors and Pinnacle representatives.

Benefits

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy
• Employee discount and reward schemes
• Interesting, varied, and enjoyable work
• A company that recognises your contribution
• Training opportunities and qualifications within a supportive environment to ensure career progression

Diversity & Inclusion

We are committed to building a diverse and inclusive organisation that supports the needs of all. We will make reasonable adjustments at interview through to employment and encourage applications from a diverse candidate pool. We are proudly a Disability Confident Leader. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas.