Administrative & Programming Assistant (Maternity Cover)

CondoFolk; Corby; On-site; GBP 20,000 - 26,000; Part time

Job summary

A creative theatre organization is seeking an Administrative & Programming Assistant for maternity cover. This part-time role involves providing administrative support across multiple projects, managing diaries, and engaging with artists and contractors. Essential skills include excellent IT proficiency and strong communication abilities. The role is based on-site at The Core at Corby Cube, offering 29.5 hours per week and a competitive salary. Ideal candidates will have an understanding of live performance and maintaining data records.

Qualifications

• Strong interpersonal skills required.
• Ability to maintain confidentiality essential.
• Capacity to remain effective under pressure.

Responsibilities

• Provide administration support across Programming and Creative Projects.
• Support progression of programming diary.
• Manage scheduling for The Core.

Skills

Excellent IT skills

Excellent organisational skills

Excellent written and verbal communication

High attention to detail

Ability to work independently

Education

Understanding of GDPR

Tools

Outlook

Excel

Word

Job description

Administrative & Programming Assistant (Maternity Cover)

Step into the heart of a busy, creative theatre as our Administrative & Programming Assistant (maternity cover). This is an onsite-only role, and that's what makes it special. You’ll be right at the centre of The Core at Corby Cube’s day-to‑day buzz, supporting programming, youth and creative projects, meeting visiting artists and contractors, and helping the building run smoothly. No two days are the same.

Job Purpose

• To provide administration support across Programming, Operations and Creative Projects at The Core at Corby Cube.
• To support the progression of the programming diary in collaboration with the marketing manager and director.

Key Task Areas

• Provide general administration support to the Director including programming administration, show contracting, diary management and promoter liaison.
• Undertake routine administration for the Head of Operations, including maintaining data collection, ensuring information is up to date and accurate, maintaining an efficient filing system and processing financial paperwork.
• Provide administration support for the Outreach and Education Manager with routine and ad‑hoc tasks depending on term‑time activities and project needs.
• Provide administrative support for the Youth Development Co‑ordinator as they develop new projects and expand the youth programme.
• Assist with researching and developing funding applications alongside the Youth Development Co‑ordinator and Director.
• Attend and service meetings, taking and distributing minutes as required by the Director, Head of Operations or Outreach and Education Manager.
• Manage and schedule the diaries for The Core.
• Communicate with all internal and external customers in an informative and appropriate manner.
• Ensure all relevant information and documentation is distributed to the appropriate departments and external companies.
• Maintain a tidy and functional office space, ordering office stationery and tracking inventory.
• Act as the on‑site point of contact for contractors, deliveries and other enquiries.
• Look after visitors to the building and service meetings as required.

Hours & Schedule

Role offered at 29.5 hours per week – salary £20,707.18 (FTE £25,971.73).

Times: Monday‑Thursday 8:30 am–2:30 pm, Friday 8:30 am–4:30 pm.

Potential for flexible hours (on‑site only) after a three‑month training period.

Seniority Level

Entry level

Employment Type

Part‑time

Job Function

Marketing, Public Relations, and Writing/Editing

Industry

Administrative and Support Services

Essential Skills

Ongoing requirement to attend meetings and produce accurate minutes.

Essential Experience

• Working effectively with personnel at all levels and across different sectors.
• Implementing and maintaining administrative systems and procedures.
• Managing diaries and coordinating schedules.
• Providing front‑facing or customer‑service support.
• Maintaining data systems and accurate records.
• Handling basic financial administration (e.g. invoices, expenses).

Essential Knowledge/Qualifications

• Understanding of, and commitment to, live performance.
• Awareness of confidentiality, safeguarding, and data protection (GDPR).

Essential Skills/Abilities

• Excellent IT skills, especially Outlook, Excel and Word.
• Excellent organisational and time‑management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to maintain confidentiality.
• Ability to operate effectively and consistently under pressure.
• Strong interpersonal skills.
• Ability to work independently and proactively in an on‑site environment.

Desirable Experience

• Operating as a fire warden.
• Working in an arts venue or cultural organisation.
• First‑Aid training.
• Using box office or ticketing systems.
• Supporting funding research or funding applications.
• Assisting with events, workshops, festivals or community projects.

Desirable Knowledge/Qualifications

• Understanding of Health & Safety procedures in public venues.
• Understanding of safeguarding considerations when supporting youth or community projects.

Desirable Skills/Abilities

• Ability to support duty management responsibilities.
• Ability to manage onsite operational tasks.
• Ability to support creative project or programme administration.

How to Apply

Please submit a covering letter (no more than two sides of A4) with your CV. In your letter, include why you want this role, your relevant experience, knowledge, and skills, and some examples illustrating how you fit the job description.

Inclusive Employer Statement

We are an inclusive organisation committed to fair recruitment and equality of opportunity. We particularly welcome applications from those whose backgrounds are currently under‑represented in our workforce and the Arts more widely.

Application Process

As part of our commitment to being an inclusive employer, we will ask you to complete an equal opportunities monitoring form. You will receive an email to acknowledge your application, which will include a link to complete this.

Closing Date

Sun 30 Nov

Interview Date

Fri 5 Dec