Administrative Assistant – London

School Result; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic company in London is seeking a skilled Administrative Assistant to manage operations and HR functions. Ideal for those with a background in office administration and financial processes. Responsibilities include managing purchase orders, vendor relationships, and employee support. The role offers competitive compensation, benefits, and potential visa sponsorship for exceptional candidates.

Benefits

Health insurance

Paid time off

Parental leave

Professional development opportunities

Qualifications

• Proven experience in office administration or a similar role.
• Proficiency in financial processes such as POs, budgeting, and accounts payable.
• Strong organizational and multitasking abilities.
• Ability to handle sensitive information with confidentiality.
• Excellent oral and written communication skills.

Responsibilities

• Create and process purchase orders (POs) with proper approvals and documentation.
• Manage full-cycle accounts payable, including invoice verification and vendor payments.
• Serve as the main contact for third-party vendors, handling contracts.
• Oversee employee onboarding and offboarding, including equipment setup.
• Ensure compliance with UK employment laws and update policies.
• Organize team meetings and coordinate logistics for company events.

Skills

Office administration

Financial processes

Organizational skills

Communication skills

Confidentiality

Job description

Location: London, United Kingdom
Job Type: Full-Time
Compensation: £ Competitive salary with incentive compensation and benefits including health insurance, paid time off, and parental leave

Introduction

A dynamic company in London is seeking a skilled Administrative Assistant to support its operations and HR functions. This full-time role is ideal for candidates with a strong background in office administration and financial processes, offering a comprehensive benefits package and the possibility of visa sponsorship for exceptional applicants.

About the Role

The Administrative Assistant will play a key role in managing purchase orders, vendor relationships, HR processes, and internal logistics. The position requires a high level of organization, discretion, and communication skills, with responsibilities spanning finance, operations, and employee support.

Primary Responsibilities

• Create and process purchase orders (POs) with proper approvals and documentation
• Manage full-cycle accounts payable, including invoice verification, vendor payments, and reconciliation
• Serve as the main contact for third-party vendors, handling contracts and service-level agreements
• Oversee employee onboarding and offboarding, including equipment setup and file maintenance
• Ensure HR and operational practices comply with UK employment laws and update policies as needed
• Organize team meetings and coordinate logistics for company events

Position Requirements

• Proven experience in office administration or a similar role
• Proficiency in financial processes such as POs, budgeting, and accounts payable
• Strong organizational and multitasking abilities
• Ability to handle sensitive information with confidentiality
• Excellent oral and written communication skills
• Physical ability to occasionally lift or move items up to 15 pounds

Why Apply

This role offers a chance to work in a collaborative and inclusive environment where your contributions are valued. The company provides a competitive compensation package, professional development opportunities, and a commitment to diversity and equal opportunity.

Visa and Legal Requirements

Applicants must be legally authorized to work in the UK. Visa sponsorship may be considered for exceptional candidates. All applicants must be able to perform the essential functions of the role with or without reasonable accommodation. Reasonable adjustments will be provided for qualified individuals with disabilities unless doing so would impose undue hardship.

How to Apply

Click here to submit your application. By applying, you consent to the processing of your personal data for recruitment purposes in accordance with GDPR. If you require accommodations during the application process, please notify the recruitment team.

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