Administrative Assistant

PA2 Assist; Remote; GBP 52,000 - 62,000; Full time

Job summary

A professional services company in the United Kingdom is seeking an experienced Administrative Assistant to provide comprehensive administrative support. Key responsibilities include managing meeting logistics, reconciling invoices, and utilizing the Microsoft Office Suite. The ideal candidate has 3-5 years of administrative experience, excellent attention to detail, strong communication skills, and the ability to work proactively in a dynamic environment. The role offers a salary of up to $82,000.

Qualifications

• 3-5 years of experience as an Administrative Assistant in a business environment required.
• Strong attention to detail. Must provide prompt, courteous, and professional service.
• Able to maintain absolute confidentiality in all business and personal matters required.

Responsibilities

• Manages logistics for meetings and events with high coordination.
• Reconcile corporate credit card statements, coordinate vendor agreements.
• Review, proofread, and edit materials for accuracy and format.

Skills

Time management

Interpersonal skills

Attention to detail

Communication skills

Proactivity

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

JOB SUMMARY

We are currently seeking an Administrative Assistant. This role will provide a full range of administrative functions, meeting planning and preparation, travel coordination, invoices and other business processes.

RESPONSIBILITIES

• Manages logistics for meetings and events while ensuring a highly detailed level of coordination. Responsibilities include:
  • Reserve meeting and conference room space, submit conference center tickets and communicate with the Meeting Services Coordinator.
  • Coordinate with security to add guests to Security visitor system and escort upon arrival.
  • Ensure all materials are removed following conferences/meetings.
• Reconcile corporate credit card statements, coordinate advisor/vendor agreements, submit Purchase Requests, and ensure delivery of Purchase Orders. Process and track invoices for payment with Accounts Payable team.
• Manage a fast-paced work environment with time management, interpersonal and proactivity skills, and by leveraging professional network to streamline communication, and establish relationships with internal departments and external stakeholders.
• The executive assistant should feel very comfortable communicating with the leadership team and other employees.
• Review, proofread, and edit materials to ensure they are grammatically correct, factual, and in approved format.
• Assist the Executive Program Manager with Vice President offsites, to include handling meeting logistics and fielding general queries from Vice President.
• Extensively use Microsoft Office Suite: create spreadsheets using Excel, prepare and edit PowerPoint presentations, use Word to edit and proofread documents, create name tent cards, etc.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience higher preferred.
• 3-5 years of experience as an Administrative Assistant in a business environment required.
• Proactivity is essential, identifying needs ahead of being asked.
• Strong time management skills and ability to coordinate and prioritize projects and assignments with little supervision. Must be self-directed and detail oriented in completing assigned projects and tasks.
• Strong interpersonal and listening skills; the ability to think ahead, take initiative, and stay up-to-speed with constantly shifting priorities.
• Strong attention to detail. Must provide prompt, courteous, and professional service.
• Able to maintain absolute confidentiality in all business and personal matters required.
• Excellent written and verbal communication skills required. Ability to edit and proofread a variety of internal and external general business correspondence, and memoranda is essential. Experience with Microsoft Suite required. Ability to work with others across the organization, communicating needs of the Vice Presidents to complete necessary tasks.
• Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication while balancing team priorities.
• Able to work effectively in a deadline-oriented environment is essential.
• Maintains flexibility to provide support before and after core work hours, especially for leadership events and offsites.

The target salary range for this position is up to $82,000.

ARE YOU INTERESTED?

Apply by clicking on the “Apply Now” button below!

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