Administrative Assistant

Oneglobal Broking Limited; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global insurance broker in London seeks an organised Administrative Assistant to support senior management. The role involves calendar management, arranging meetings, and facilitating travel. Ideal candidates will have strong interpersonal skills, multitasking abilities, and proficiency in Microsoft Office. The position offers competitive salary and a collaborative work environment.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for professional growth

Qualifications

• Previous experience in an administrative role, supporting senior management essential.
• Strong interpersonal and communication skills (both written and verbal).
• Excellent organisational skills with attention to detail.
• Ability to multitask and handle a busy work environment.
• Professional manner and customer-service orientation.

Responsibilities

• Extensive calendar and scheduling management.
• Arranging Board and Committee meetings.
• Facilitating travel and logistics.
• Acting as a gatekeeper and first point of contact for Executives.
• Preparing and editing reports, presentations, and documents.

Skills

Organisational skills

Interpersonal communication

Discretion

Attention to detail

Microsoft Office proficiency

Job description

Location: London
Employment Type: Full‑time – office based
Reports To: Executive Assistant to Group Chairman, CEO & CFO

About Us

Oneglobal is a fast‑paced and client‑focused global (re)insurance broker committed to delivering exceptional service.

We think broking needs a refresh, and that our approach builds that foundation. We have ambitious plans for the future and are looking to grow our talented team. If you would like to find out more about Oneglobal, please visit our website or LinkedIn page.

We are seeking a professional and organised Administrative Assist to support Oneglobal’s Executive Assistant in ensuring smooth office operations and providing administrative assistance to senior management. The ideal candidate will have a proactive attitude, excellent communication skills, and the ability to multitask in a busy environment.

Key Responsibilities:

• Extensive calendar and scheduling management.
• Arranging Board and Committee meetings.
• Facilitating travel and logistics – Coordinating domestic and international travel (booking flights, transfer, accommodation, restaurants and preparing itineraries).
• Acting as a gatekeeper and first point of contact for Executives.
• Preparing, editing and formatting reports, presentations, and other documents.
• Updating and filing of corporate documents.
• Preparing meeting packs, taking meeting notes and circulating follow‑up actions.
• Serving as point of contact between Executives and internal/external clients and stakeholders.
• Expense and invoice management.
• Assisting Executives with projects, work and personal, and ad‑hoc tasks as and when needed.
• Event planning such as Town Halls, Conferences, Away‑Days and social activities.
• Team / Company communications on behalf of Executives.
• Screen and direct calls, distribute correspondence and manage mailboxes and email correspondence.
• Arranging courier deliveries.
• Provide cover for the In‑House Services Manager during lunch breaks and annual leave.

Qualifications & Skills:

• Previous experience in an administrative role, supporting senior management essential.
• Strong interpersonal and communication skills (both written and verbal).
• Excellent organisational skills with attention to detail.
• Ability to multitask and handle a busy work environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Professional manner and customer‑service orientation.
• Discretion and the ability to handle confidential information.
• Team player with the ability to thrive under pressure in a changing environment.

What We Offer:

• Competitive salary based on experience.
• Comprehensive benefits package, including medical insurance and pension.
• Supportive and collaborative work environment.
• Opportunities for professional growth and career advancement.

Our Goal:

Our clients are at the forefront of everything we do. As an employee of Oneglobal your contributions matter and drive us towards our ambitious plans for the future. We believe our open working culture will see passionate and enthusiastic people join us to grow the business together and enable us to become an employer of choice.

Our Commitment:

Oneglobal is committed to being an equal opportunities employer, ensuring that all employees, prospective employees and clients are treated fairly and with respect and integrity. Please let us know if you require any reasonable adjustments at any point in the application or interview process.

If you are a motivated and detail‑oriented individual who thrives in a dynamic setting, we encourage you to apply!