Administrative Apprentice: Office Support & Growth

Balltec Ltd.; Heysham; On-site; GBP 18,000 - 22,000; Full time

Job summary

An innovative engineering firm in Heysham is seeking an Entry-level Office Junior to support a variety of administrative tasks. The role includes managing calls, tracking invoices, and assisting in client hospitality. Full training is provided, with opportunities for progression in a professional environment. Ideal candidates should be computer literate, proactive, and possess effective communication skills.

Qualifications

• Computer literate with experience using Microsoft Office.
• Proactive and flexible.
• Effective verbal and listening communication skills.
• Respectful, honest, and trustworthy.
• Reliable.

Responsibilities

• Manage incoming calls and queries professionally.
• Assist with logging and tracking invoices accurately.
• Verify and log internal purchase orders.
• Prepare hospitality for external clients during visits.
• Match purchase orders to delivery notes and invoices.
• Process invoices electronically.
• Assist in project-related documentation preparation.
• Arrange and book couriers and shipping.
• Sort and distribute incoming and outgoing mail.
• Monitor the door camera and greet visitors.
• Maintain organized records through general office tasks.
• Send documentation to clients following control processes.
• Prepare financial and administrative reports.
• Maintain a clean and professional office environment.

Skills

Proactive and flexible

Effective verbal communication

Effective listening skills

Honest and trustworthy

Reliable

Tools

Microsoft Office

Job description

An innovative engineering firm in Heysham is seeking an Entry-level Office Junior to support a variety of administrative tasks. The role includes managing calls, tracking invoices, and assisting in client hospitality. Full training is provided, with opportunities for progression in a professional environment. Ideal candidates should be computer literate, proactive, and possess effective communication skills.