Administration/Business Support

GE Vernova Inc.; Stafford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading energy company in England is seeking a dedicated administrative support professional to assist a growing team of over 300 colleagues. In this vital role, you will provide wide-ranging admin support, ensuring smooth daily operations and effective communication. The ideal candidate will demonstrate excellent multitasking and organisational skills, proficiency in Microsoft Office, and a problem-solving attitude to keep the team efficient and productive. The role does not require relocation assistance.

Qualifications

• Ability to support over 300 colleagues with various administrative tasks.
• Proven problem-solving abilities and attention to detail.
• Strong organisational skills required for managing multiple tasks.

Responsibilities

• Provide general admin support to all colleagues in the Region.
• Support finance team with time-critical actions in different systems.
• Manage new starters, including desk allocation and IT kit orders.
• Maintain filing systems and manage EHS Critical training log.
• Book rooms/venues and handle catering for meetings.

Skills

Multitasking

Excellent communication skills

Organisational skills

Attention to detail

Proficiency in Office software

Problem-solving

Time management

Motivated and committed

Tools

Microsoft Office

Job description

Job Description Summary

The Grid Systems Integration business in the North & South Europe region is growing so we are looking for someone to work alongside our existing admin team. The role is to aid colleagues in GSI NSE Region with day-to-day operations, helping our team stay organised and efficient. Acting as the main point of contact whilst delivering seamless administration support for over 300 people.

Job Description

Providing general admin support to all colleagues in the Region, reacting to requests quickly and with accuracy. Tasks are wide and varied but will include:

• Support finance team with time critical actions in SAP, Time Control and FMDR systems
• Raise requests for couriers, building issues
• Book rooms / venues and catering for meetings & support larger scale events
• Update visitor system and support non-UK GEV colleagues with travel
• Manage stock of PPE and stationery and raise requisitions to replenish stock
• Support colleagues with system access and troubleshoot / raise tickets when issues occur
• Manage new starters (desk allocation, order IT kit, introductions, account set up, order access badges etc.) and leavers
• Maintain filing systems (digital/physical)
• Act as key user for Time Control system and run reports
• Make travel bookings and expenses claims for colleagues
• Raise ad-hoc requisitions for goods and services on projects and subsequent invoice payment
• Manage floor plan for the office and work with FM team / management to resolve pinch points
• Create and maintain ‘how to’ / self-help guides for colleagues
• Manage EHS Critical training log for Project Management and Engineering teams, arranging renewal courses when required
• Any other tasks as required by the business

Summary / Skills

This is a critical role in the business where you will be the main point of contact and therefore you must have the following skills / attributes :

• Ability to multitask and be adaptable
• Excellent communication and organisational skills
• Attention to detail
• Be proficient in Office software (Microsoft Office, etc.)
• Problem-solving
• Time management
• Highly motivated and committed to team’s success
• Tenacity to progress issues through to resolution

The overall goal of ‘keeping managers and the office efficient and productive’ is crucial.

Additional Information

Relocation Assistance Provided: No