Accounts Administrator

Nexovehiclesolutions; Milton Keynes; On-site; GBP 60,000 - 80,000; Full time

Job summary

A growing vehicle rental company in Milton Keynes is seeking an Accounts Administrator to support finance and operations. The role involves managing accounts, invoicing, and communication with customers. Ideal candidates will have strong organizational skills, attention to detail, and experience with QuickBooks. This is a full-time position in a dynamic environment.

Qualifications

• Experience in a similar administrative role.
• Ability to manage customer and supplier accounts effectively.
• Experience in data entry and financial processing.

Responsibilities

• Update customer rental agreements as needed.
• Manage customer and supplier accounts.
• Enter accounting data using QuickBooks.
• Issue customer invoices and manage payment plans.

Skills

Attention to detail

Communication skills

Microsoft Excel

Organisational skills

Tools

QuickBooks

Job description

Position: Accounts Administrator

Office Location: Milton Keynes

Job Type: Permanent, working Monday to Friday, 5 days per week, 30 hrs per week

About Us

Nexo Vehicle Solutions Ltd ("Nexo") is a rapidly expanding vehicle rental company based in Milton Keynes. We hire vans to self‑employed delivery drivers, transport logistics companies and general business customers. We are steadily growing our presence in the industry and to support our operations and continued expansion, we are looking for a reliable and motivated Accounts Assistant to join our team.

Role Description

We’re looking for a detail‑driven Accounts Administrator to join our growing team at Nexo Vehicle Solutions in Milton Keynes. You’ll support our finance and operations teams with day‑to‑day accounting and administration — including QuickBooks data entry, invoicing, reconciliations, and managing customer and supplier accounts.

This is a varied role in a fast‑paced environment where organisation, accuracy, and communication skills are key. It’s a great opportunity to develop your accounting experience and grow with a rapidly expanding vehicle rental business.

Key Responsibilities

• Updating customer rental agreements with the latest information when customer circumstances change (i.e., address change)
• Answering the phone
• Opening and processing physical mail
• Open Road Traffic Offence mail, such as PCN’s, speeding tickets, etc, and scanning the letters to our in‑house Traffic Offence team for processing
• Van Management administration – varying vehicle related checks, data processing and updating our systems (i.e., deposit refunds, van damages, profit and loss, static van reporting, vehicle tracking data, etc)
• Managing various email inboxes and processing/corresponding accordingly
• Corresponding with live and ex vehicle hire customers about vehicle damage sustained whilst on hire
• Setting up payment plans to recover vehicle damage costs with live vehicle hire customers
• Managing debt collection correspondence with ex vehicle hire customers
• Handing over and getting updates from debt collection agencies that we employ, who operate a debt collection service on our behalf with certain ex vehicle hire customers
• Accounting data entry for supplier accounting management (accounting software used is QuickBooks)
• Accounting and financial processing for financial ‘allocations’
• Accounting and financial processing for financial ‘reconciliations’
• Calculating/preparing and issuing customer invoices to van hire customers
• Filing/scanning paid supplier invoices into our cloud‑based filling system
• Supporting our in‑house bookkeeper with accounting tasks such as: Company VAT preparation, Company Profit and Loss, Payroll reporting and forwarding data to our companies external Accountants and all other QuickBooks accounting duties as required – All said task are processed through our accounting software which is QuickBooks
• Advanced user in Microsoft Excel
• Demonstrate experience in a similar role
• Strong administration and organisational skills
• Excellent attention to detail
• Excellent verbal and written communication skills

Seniority level

Entry level

Employment type

Full‑time

Industries

Retail Motor Vehicles