Academic Database Manager

Springwell Alternative Academy; Hassocks; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading independent school in the UK is seeking an Academic Database Manager to oversee academic data management, ensuring accuracy and integrity of databases. Responsibilities include managing room bookings, coordinating exam schedules, and generating reports. The role requires significant experience with the iSAMS system and advanced Microsoft Excel skills. The school offers a competitive salary, excellent benefits including a contributory pension scheme, and ongoing professional development opportunities.

Benefits

Highly competitive salary

Generous pension scheme with 23.6% employer contribution

Free lunches during term time

Access to sports and leisure facilities

Ongoing professional development opportunities

Qualifications

• Significant experience with the iSAMS system is essential.
• Advanced proficiency with Microsoft Office is required.
• Ability to manage multiple priorities and collaborate across teams.

Responsibilities

• Assist in creating and maintaining academic sets and lists.
• Support development and upkeep of the academic timetable.
• Generate and analyse management reports.

Skills

Experience with iSAMS academic data management system

Proficiency in Microsoft Excel

Database querying and reporting

Attention to detail

Excellent communication skills

Job description

What We’re Looking For

• Significant experience and in-depth knowledge of the iSAMS academic data management system - this is essential for the role.
• Advanced proficiency with Microsoft Office, particularly Excel.
• Strong experience in querying databases, generating reports, and integrating with other software.
• Exceptional attention to detail and a methodical approach to work.
• Ability to manage multiple priorities and work collaboratively across teams.
• Professional, organised, and calm under pressure.
• Excellent communication skills and a high level of reliability.
• Discreet and respectful of confidentiality.
• Self-motivated with a flexible and proactive attitude.

Key Responsibilities

As Academic Database Manager, you will:

As part of the wider Academic Administration team, you will also:

Assist in the creation and maintenance of sets, classes, and subject-choice lists.

Support the development and upkeep of the academic timetable.

Manage room bookings and scheduling.

Coordinate with the Examinations Office for public exams and results days.

Organise internal exams for Prep and Senior Schools.

Administer and analyse 'Value Added' statistics.

Produce and update academic information booklets for parents.

Support parent-teacher meetings and academic events.

Manage long-term and emergency staff cover.

Handle incoming calls and provide general administrative support

Oversee the pupil data lifecycle from entry to departure, in collaboration with Admissions.

Maintain accuracy and integrity of academic databases, including daily registration systems.

Generate and analyse management reports (e.g., class lists, set lists, attendance, academic tracking).

Support database procedures during year-end and new academic year roll-overs.

Provide troubleshooting and support for staff database queries.

Deliver training sessions on iSAMS and other relevant systems.

What We Offer:

• Highly competitive salary and benefits package.
• Membership of the College’s generous contributory pension scheme (APTIS - Aviva Pension Trust for Independent Schools), with a 23.6% employer contribution.
• Free lunches, drinks, fruit, and cakes during term time.
• Free on-site parking.
• Access to a wide range of sport and leisure facilities including swimming pool, gym, library, and staff fitness classes.
• Ongoing CPD opportunities and tailored professional development planning

And a host of other excellent benefits.

Working at Hurst

Hurst is one of Sussex’s leading independent schools, offering a vibrant and supportive environment for both pupils and staff. With almost 1,400 pupils across our Senior and Prep Schools, we combine academic excellence with a strong sense of community.

As a member of our team, you’ll enjoy working in a stunning countryside setting while remaining well-connected. We’re just 20 minutes from the city and beaches of Brighton & Hove, and London is under an hour away by train. Free on-site parking is available to all staff.

We also offer an extensive range of staff benefits, including free lunches during term time, use of our exceptional sports facilities, access to wellbeing initiatives, and opportunities for professional development.

Hurstpierpoint College is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.