Sales Administrator Livingston

Bellway Limited; Livingston; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading UK house builder located in Livingston is looking for a Sales Administrator to support the Sales Office Manager and assist with various administrative tasks. The ideal candidate should have experience in a fast-paced admin role, possess good interpersonal skills, and have a commitment to diversity. In return, the company offers a competitive annual bonus, pension scheme, and other benefits.

Benefits

Competitive annual bonus

Contributory pension scheme

Access to discounts and benefits portal

ShareSave Scheme

Cycle to Work Scheme

Life assurance

Holiday Purchase Scheme

Earn and Learn Opportunities

Qualifications

• Experience of working within a busy and fast-paced administration role.
• Experience of working within sales is desirable.

Responsibilities

• Support the Sales Office Manager with progression of sales.
• Handle telephone and e-mail enquiries from prospective customers.
• Produce weekly and monthly reports for the sales department.

Skills

Interpersonal skills

Organisation skills

Administration skills

Proficient IT skills

Ability to work autonomously and in a team

Ability to work under deadlines

Education

GCSE Maths and English – Grade 4/C or above

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK’s largest house builders. Our Scotland East located in Livingston is looking to recruit a Sales Administrator to join the Division’s Sales team.

The Role

Principal accountabilities of the role include:

• Support and assist the Sales Office Manager with the progression of sales from reservation to legal completion, including liaising with solicitors and collating legal documents as requested
• Support the Sales Office Manager, Sales Managers and sales department with secretarial support such as producing letters, memos, reports, spreadsheets, filing, diary management, organising meetings and general administration
• Record and input sales releases, reservations, cancellations, exchanges, handovers, legal completions, bespoke options and variations onto the sales system
• Ensure that all development details are up to date and accurate on our sales systems, website and on sales and marketing websites such as Rightmove
• Produce weekly, monthly and other ad hoc reports required by the sales department, Divisional management and Group. In addition to produce and collate information for inclusion in the board report
• Coordinate the distribution of information between the sales department and other departments within the Division
• Handle telephone and e-mail enquiries from prospective customers regarding both forthcoming and existing sites, recording customer details on the sales system and produce marketing materials or mailshots as required
• Register plots with the NHBC and record the same on appropriate the sales system

Experience, Qualifications and Skills

Experience

• Experience of working within a busy and fast-paced administration role
• Experience of working within sales is desirable

Qualifications and Training

• GCSE Maths and English – Grade 4/C or above (or equivalent)

Skills and Aptitude

• Good interpersonal skills
• Excellent organisation and administration skills
• Ability to work on own as well as part of a team
• Works effectively to deadlines and competently works on multiple tasks simultaneously
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems
• Committed to diversity and inclusion

The Role and Working Conditions

• Willing to be flexible in respect to day to day duties and hours worked
• Office-based role

In return we can offer you:

• Competitive annual bonus
• Contributory pension scheme
• Access to discounts and benefits portal
• ShareSave Scheme
• Cycle to Work Scheme
• Life assurance
• Holiday Purchase Scheme
• Earn and Learn Opportunities

We reserve the right to close this vacancy if a large volume of applications are received.