Practice Supervisor – North Quincy, Taunton

Manet Community Health Center, Inc.; Taunton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A community health center in Taunton is looking for a Practice Supervisor to manage administrative operations and ensure quality patient service. The role involves supervising staff, handling appointment schedules, and maintaining patient information accuracy. Candidates should possess strong organizational and problem-solving skills, with experience in customer service. The position may require working flexible hours including evenings and weekends.

Qualifications

• Experience in managing administrative processes.
• Ability to supervise non-clinical personnel effectively.
• Proficient in handling patient information and scheduling.

Responsibilities

• Manage appointment schedules to ensure timely patient flow.
• Collect mandatory patient information for demographic accuracy.
• Supervise front and back-office administration at the site.

Skills

Customer service skills

Organizational skills

Problem-solving abilities

Multitasking

Tools

Athena Health

Job description

The Practice Supervisor will direct primary & specialty care group practice administrative functions from check-in to check-out (reception, scheduling, registration, insurance and payment processing to include eligibility and co-payment collection) in one or more delivery site(s). Responsible for customer service; administrative staff orientation, training.

Core Responsibilities

• Manages appointment schedules to ensure timely patient flow.
• Collects mandatory patient information to ensure accurate demographic entries.
• Coordinates patient information collection related to Sliding Fee Scale program.
• Verifies current patient insurance eligibility and benefits to ensure accurate and timely remittance.
• Responsible for collecting copays, the cash envelope, reconciling cash daily and ensuring cash is received by the billing office.
• Supervises all non-clinical administrative personnel and ensures their optimum. Develops flexible staffing designs to support the clinical practice including sufficient night and weekend coverage and patients’ linguistic requirements.
• Responsible for all front and back-office administration at site(s)
• Demonstrates computing proficiency: Athena Health, EHR and EPM portal
• Ensures accurate and timely information exchange with clinical staff.
• Encourages patients to register for Patient Portal and assist with the process.
• Disseminates and collects patient satisfaction survey and/or other data for routine reporting.
• Maintains patient waiting areas and front-desk areas in a manner that is organized, neat and clean.
• Maintains signage and clarity of information displayed in reception area. Monitors audio or visual images for appropriate programming and volume levels to ensure a non-intrusive and calming environment.
• Informs patient of any existing balance noted in their account.
• Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed.
• Attends scheduled department staff and clinical meetings.
• Practices confidentiality and privacy protocols in accordance to Manet policies and HIPAA requirements.
• Acts as a liaison between the patient and other areas to ensure optimal flow and service delivery.
• Must possess reliable transportation as travel to, from and between work locations may be required.
• Performs other duties as may be required. Other responsibilities will vary by practice and may include, but are not limited to: Check out, Schedules necessary follow-up appointments. Provides patients with any relevant educational materials / patient care summary as indicated.
• Contacts the appropriate departments when repairs or services are needed and follows through on these tasks. Monitors and supports patients and visitors entering and leaving the practice.

Critical Demands of the Job

• Manage multiple requests and prioritize appropriately;
• Ability to function in a faced paced setting with a variety of patients and staff;
• Attention to details and prompt follow up;
• Includes walking and standing for long periods of time, sitting for short periods of time, hand dexterity, clear hearing and speaking ability. Must be able to lift a maximum of 1/3 of their body weight; and,
• Excellent organizational and interpersonal skills.

Working Conditions

• Works in well-lighted environment with comfortable surroundings.
• Stressful at times due to competing demands, including attention to multiple patients and staff.

Required Availability

May be required to work a rotating schedule as the department requires. This includes evenings, holidays and weekends.