HR Apprentice

Avispl; Farnborough; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading digital solutions provider in the UK is seeking an HR Apprentice to assist the HR team with new-hire onboarding and administrative tasks. This entry-level, full-time position requires strong organizational and communication skills, ensuring a positive experience for new employees. The role includes managing employee data and supporting various HR functions. The ideal candidate will be detail-oriented and able to handle confidential information professionally.

Benefits

Private healthcare

Flexible working policy

Learning resources access

Employee discounts

Season ticket loans

Qualifications

• Excellent communication skills, both verbal and written.
• Demonstrated commitment to confidentiality.
• Clear understanding of HR principles and practices.

Responsibilities

• Administer the onboarding process for new hires.
• Maintain employee data accuracy in HR systems.
• Manage the HR & Payroll inbox efficiently.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to manage multiple tasks

Ability to build relationships

Education

Level 3 HR Support Apprenticeship

Tools

Microsoft Office

HR Systems (UKG Pro, UKG Ready)

Job description

AVI‑SPL is a digital enablement solutions provider that transforms how people and technology connect, elevating experiences and enabling organizations to thrive. We are the largest provider of collaboration technology solutions, including award‑winning managed services, and work with more than 80% of Fortune 100 companies.

About the role

The HR Apprentice provides essential administrative support to the HR team, focusing on the new‑hire onboarding process. This fast‑paced, 18‑month fixed‑term contract requires excellent communication, strong organisational skills, and exceptional attention to detail.

Day‑to‑Day Responsibilities

• Play an important role in delivering a positive and efficient New Hire Experience.
• Administer the onboarding process, ensuring all new hire paperwork and requirements are completed accurately and on time.
• Maintain and update employee data within UKG Pro and UKG Ready, ensuring accuracy, data integrity, and compliance with company policies and procedures.
• Complete right‑to‑work checks using the First Advantage portal.
• Manage system administration tasks, including setting up new hires in SharePoint and supporting the allocation of employee numbers.
• Work with global HR teams to standardise and streamline processes to ensure accuracy and consistency across regions.
• Create, organise, and maintain personnel files in line with internal processes and data protection requirements.
• Provide administrative support for employee recognition schemes.
• Create and send employee documentation including offers and contracts.
• Manage the HR & Payroll inbox, ensuring emails are routed appropriately and responded to within 48 hours.
• Document HR processes for Standard Operating Procedures (SOPs) and ensure they are kept up to date.
• Maintain the HR SharePoint site with up‑to‑date information and policies.
• Process and track the Employee Referral Bonus Programme.
• Carry out other administrative duties as required.
• Perform additional tasks, responsibilities, and projects as needed to support the team and organisation, ensuring flexibility in adapting to evolving priorities and objectives.

Training and Development

• You will be enrolled in a recognised HR apprenticeship programme – Level 3 HR Support, delivered by an approved training provider. This will include workshops, online learning, professional development modules, and regular progress reviews.
• Your apprenticeship training will support you in working towards a CIPD qualification, helping you develop your understanding of HR principles, employment law, employee relations, and HR best practice.
• You will gain hands‑on experience across the full employee lifecycle, including onboarding, HR systems, data administration, and employee engagement processes.
• You will receive ongoing support from the HR team, who will provide guidance, coaching, and opportunities to observe and contribute to a variety of HR activities.
• The apprenticeship will help you develop essential workplace skills, including communication, problem‑solving, stakeholder management, time management, and confidence in handling HR queries.
• Full training will be provided in HR systems including UKG Pro, UKG Ready, SharePoint, and any other platforms used within the team.

What We’re Looking For – Must‑Haves

• Ability to manage multiple tasks and adapt to changing priorities.
• Ability to work independently while meeting deadlines.
• Demonstrated commitment to confidentiality and handling sensitive information with discretion.
• Comfortable working in a high‑volume, fast‑paced environment.
• Exceptional attention to detail.
• Clear, professional communication skills (verbal and written).
• Ability to build effective relationships and interact professionally with employees at all levels, clients, and colleagues.

Nice‑To‑Haves

• Ideally 1–2 years administrative experience (helpful but not essential for an apprenticeship).
• Strong PC skills and proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Company Benefits

• Company Culture: Enjoy a dynamic and engaging work environment.
• Health & Wellbeing: Access private healthcare, employee assistance programmes, and mental health support.
• Work‑Life Balance: Flexible working policy, increased holiday with service, and work‑from‑home options.
• Learning & Development: Access to online learning resources and AVIXA membership for industry education.
• Employee Discounts: Discounts via an online retail platform and through our recognised partners.
• Season ticket loans.

Diversity & Inclusion

We are committed to diversity, providing connection, opportunity, and a voice to everyone, from every background. We thrive together and appreciate the visible and invisible qualities that make you who you are.

Equal Opportunity Employer

AVI‑SPL is an Equal Opportunities Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, pregnancy, sexual orientation, gender identity, nationality, age or disability status.

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Feeling stuck or undervalued? Ready to take your career to the next level? Apply today!

Seniority level

Entry level

Employment type

Full‑time

Job function

Human Resources

Industries

IT Services and IT Consulting, Human Resources Services, and Construction