HR Administrator

Barod; Newport; On-site; GBP 20,000 - 25,000; Full time

Job summary

An organization providing support services in Newport is seeking an Administrative Support Officer to provide essential support to the Human Resources function. This role is pivotal as it includes handling inquiries, maintaining databases, and managing digital filing systems. The ideal candidate should possess GCSEs in English and Maths, proficiency in Microsoft Office, and experience in a similar administrative role. Flexibility and strong communication skills are crucial for this position, which involves interaction with various stakeholders.

Qualifications

• Experience of data entry.
• Knowledge of general office procedures and administrative duties.
• Experience of working in a social care setting.

Responsibilities

• Provide administrative support to the Human Resources function.
• Assist in handling inquiries via phone and email.
• Manage an effective digital filing system.

Skills

Effective communication skills

Effective time management

Flexibility to work at multiple locations

Education

GCSEs in English and Maths Grade C or above

Tools

Microsoft Office Applications

Job description

No direct reports. This role will work closely with all members of the Central Services team.

Contract:

Fixed term until 31 st January 2026

THE SERVICE

The aim of Central / Corporate Services is to provide professional central support services for the Organisation and its Stakeholders, incorporating;

• Human Resources
• Finance
• Learning and Development
• Campaigns and Communications
• Data Management
• Information Technology
• Estates & Facilities and Sustainability

Central / Corporate S ervices are provided in a non-judgmental, non-discriminatory, non-patronising and professional manner and in a way that demonstrates courtesy and respect for all stakeholders of the organisation, be that employees, volunteers, partner agency and commissioning representatives or service users.

MAIN DUTIES AND RESPONSIBILITIES

• Provide administrative support to the Human Resources function
• Assist in the handling and processing of enquiries via phone and email
• Ensure the accurate recording of staff absence data on the HR database
• Attend and minute take at relevant meetings as requested
• Prepare, collate and enter Central data as required
• Arrange interviews for candidates and prepare interview invites, including sending packs to managers
• Send new starter payroll forms to the Finance team
• Liaise with Barod’s staff benefits provider to ensure all new starters are added to the Organisation’s policy
• Track and monitor probation meetings for new starters
• Collate driving license photocard, DVLA driving report and car insurance certificates for staff
• Work to organisational deadlines
• Manage an effective digital filing system to ensure that all documents are kept in an orderly manner and uploaded to HR database
• Photocopying as required, collating, laminating and binding of report documents when necessary
• Monitoring and ordering office stationery and other supplies as required
• To actively engage in supervision and appraisals
• Show a commitment to continued professional development
• Undertake other reasonable duties as requested, but which may not be specified within the job description
• Travel across all areas in which Barod operate as required is essential

PERSON SPECIFICATION

Ideally all these requirements must be met by the candidate on appointment.However, in certain circumstances a candidate may be appointed who does not meet a particular requirement. This is providing that the shortfall can be made good in a reasonable time, and the candidate brings other skills, knowledge or experience which are valuable to the role and the Organisation.

Qualifications and training

English and Maths GCSEs Grade C and above or equivalent

Proficiency in IT packages, including Microsoft Office Applications.

Experience of data entry.

Role-related knowledge, skills & experience

Knowledge and experience of general office procedure and administrative duties.

Previous administration role, which involved coordinating complex tasks.

Experience of maintaining data bases and other data management systems.

Experience of analysing data and compiling reports

Experience of working as part of a multi-disciplinary team.

Experience of working in a social care setting

Interpersonal skills

Ability to co-ordinate a number of tasks simultaneously.

Effective diary management

Effective time management and prioritising of workload.

Effective communication skills and ability to build rapport with stakeholders.

Ability to work as part of a team and work autonomously

Flexibility to work at multiple locations and flexible working hours outside of the normal working week

Full, current driving licence and use of a car which is insured for business use.