Facilities Project Manager

Mindspace Ltd; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A flexible workspace provider in London seeks a Facilities Project Manager to lead office upgrades and enhance member experiences. The ideal candidate should have significant project management experience, particularly in refurbishment projects, and possess strong communication and negotiation skills. This role involves collaborating with design teams, managing budgets, and ensuring high standards in project delivery. Travel to global locations will be required.

Qualifications

• Demonstrable experience managing refurbishment and minor interior fit-out projects from start to finish.
• Expertise in managing project schedules, budgets, and contractor relationships.
• A strong understanding of how physical space design impacts user experience.
• Exceptional communication and negotiation skills.
• Ability to solve complex problems and adapt to a fast-paced environment.
• A meticulous eye for detail and a strong commitment to quality.

Responsibilities

• Lead and execute projects for office upgrades and refurbs across our global portfolio.
• Lead projects that improve the member journey and experience.
• Provide hands-on support to ensure seamless project delivery.
• Work closely with design and creative teams to optimise space utilisation.
• Develop and manage project budgets.
• Maintain quality control over all projects.

Skills

Project management

Facilities operations

Communication skills

Budget management

Negotiation skills

Job description

# Join us as a Facilities Project Manager in London!Founded and led by a team of passionate professionals, Mindspace is committed to creating an environment where top talent can thrive!**About Mindspace**Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long-term career opportunities globally.You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.**About the position**We are seeking a highly motivated and skilled **Right-Hand Person** to partner directly with our Senior Director of Projects & Operations. This is a critical role focused on enhancing the member experience through thoughtful and impactful operational projects. Your work will revolve around existing locations, improving them through strategic refurbishments, layout changes, and office upgrades rather than new construction. Based in either London or Germany**Key Responsibilities*** **Project & Refurbishment Management:** Lead and execute projects for office upgrades, interior layout changes, and refurbs across our global portfolio. This includes managing all phases from design and procurement to construction and final handover.* **Member Experience Initiatives:** Lead projects that directly improve the member journey and experience. This may involve redesigning common areas, upgrading technology and amenities, or reconfiguring office spaces to meet evolving needs.* **Operational Excellence:** Provide hands-on support to on-site operations teams to ensure seamless project delivery with minimal disruption to members. You will be the key liaison between project teams and local operations staff.* **Stakeholder Collaboration:** Work closely with our in-house design and creative teams to translate their vision into practical, buildable projects. You will also collaborate with the general manager and city lead of each region to optimise space utilisation and with the Senior Director of Projects and Operations on product improvements.* **Budget & Supplier Management:** Develop and manage project budgets, ensuring all costs are accounted for. You will also be responsible for negotiating with contractors and global suppliers to secure the best quality at the most efficient cost.* **Quality & Brand Guardian:** Maintain rigorous quality control over all projects to ensure every refurbishment and upgrade consistently represents our brand identity and high standards.**About You**The ideal candidate is a proactive and highly organised professional with a strong background in **project management and facilities operations**. You should have a proven track record of delivering successful refurbishments and tenant improvement projects. Experience in a **co-working, hospitality, or commercial real estate** environment is highly preferred.**Required Skills & Experience*** Demonstrable experience managing refurbishment and minor interior fit-out projects from start to finish.* Expertise in managing project schedules, budgets, and contractor relationships.* A strong understanding of how physical space design impacts user experience.* Exceptional communication and negotiation skills.* Ability to solve complex problems and adapt to a fast-paced environment.* A meticulous eye for detail and a strong commitment to quality.This role is for an Operational doer- someone who is not only a great planner but also loves being on the ground, making things happen, and seeing the direct positive impact on our members. If you are passionate about creating inspiring and functional workspaces, we encourage you to apply.Travel will be required to our Global locations.LondonOperations & SalesFacilities Project Manager