Events Coordinator - Volunteer

The Safety Net Foundation; City of London; On-site; GBP 25,000 - 35,000; Part time

Job summary

A community-focused non-profit organization is seeking a dedicated Events Coordinator to manage and coordinate events, improve community engagement, and strengthen professional relationships. The ideal candidate will have strong organizational skills and a passion for supporting lower-income backgrounds through effective event planning. This role offers a chance to make a significant impact on how the organization delivers its mission.

Qualifications

• 3+ years experience in events, admin, or project coordination is preferred but not mandatory.
• Proactive and comfortable taking ownership of tasks.
• Ability to work independently while collaborating with others.
• Adaptable and solutions-driven, ready to handle surprises.

Responsibilities

• Coordinate SNF events by liaising with venues and managing attendee lists.
• Source exhibition stands, suppliers, and giveaways.
• Help ensure smooth and professional event presentations.

Skills

Organisational skills

Reliable and detail-focused

Good written communication

Problem-solving abilities

Digital confidence

Job description

About the role

To plan and coordinate SNF events by managing venues, holding dates, organising invites, arranging exhibition stands, sourcing quotes for stock and giveaways, and handling practical logistics to ensure professional, smooth‑running events.

The Events Coordinator role will make a direct difference to how The Safety Net Foundation delivers its mission. SNF relies on a small team of volunteers, so having someone dedicated to organising and coordinating events will immediately strengthen our reach, professionalism and visibility. Our workshops, networking sessions, partner events and exhibition appearances are key ways we connect with mentees, mentors, supporters and collaborating organisations. These events are often the first point of contact people have with SNF, and the quality of planning, logistics and presentation has a big influence on how we are perceived. By taking ownership of venue liaison, dates, invites, exhibition stands and practical arrangements, the volunteer will ensure that these events run smoothly, look credible and reflect the standards we want to be known for.

This work also frees up the founder, trustees and other volunteers to focus on strategic development, safeguarding, partnerships, fundraising and service delivery. Without dedicated event support, opportunities can be missed, planning becomes rushed, and the organisation ends up reacting rather than preparing. Having a volunteer in this role removes that bottleneck and brings structure, consistency and forward planning to our events calendar.

Key Impact

• Strengthening relationships with partners, sponsors and professional bodies
• Creating more touchpoints for mentors and mentees to connect
• Increasing awareness of SNF’s mission across the health and safety community
• Improving the experience for people attending our sessions
• Enabling SNF to take part in more external events, exhibitions and community activities

Responsibilities

The volunteer will coordinate SNF events by liaising with venues, securing dates, organising invites and managing attendee lists. They’ll source exhibition stands, suppliers and giveaways, gather quotes, and handle logistics. You’ll help ensure SNF shows up professionally at workshops, partner events and exhibitions, working closely with the founder and comms volunteer.

Qualifications & Skills

• You’re organised, proactive and comfortable taking ownership of practical tasks.
• You need to be reliable, detail‑focused and confident communicating with venues, suppliers and partners.
• Strong organisational skills are essential; you’ll juggle dates, quotes, bookings, attendee lists and logistics.
• Good written communication matters; you’ll send invites, confirm arrangements and coordinate information between volunteers, partners and event hosts.
• Ideally at least 3 years’ experience in events, admin, project coordination, marketing or office support, though this is not a deal‑breaker.
• You can tackle problems calmly, think ahead, and make sure the basics—venue confirmed, materials ordered, timings clear—are always in place.
• You work independently but not in isolation, collaborating with the founder, comms volunteer, trustees or partner organisations when needed.
• You are adaptable, solutions‑driven and ready to handle surprises such as delivery delays or last‑minute changes.
• Basic digital confidence helps using email, simple spreadsheets, shared drives, online invite tools or virtual event platforms.
• You care about doing things well and understand why presentation and organisation matter.
• You care about supporting a mission that helps people from lower‑income backgrounds access mentoring, skills and opportunities.