Administrator / Bookkeeper

Buckland Care Ltd; Swindon; On-site; GBP 22,000 - GBP 28,000; Full time

Job summary

A care home organization in Swindon is seeking a highly organised administrator with bookkeeping experience. The role involves managing accounts, supporting the finance department, and assisting the home manager with various tasks. Applicants must possess strong communication skills and be flexible with prioritising tasks. A good understanding of Microsoft Excel and Word is essential, while experience with Xero software is preferred. Immediate availability is highly preferred.

Qualifications

• Strong communication skills and a warm & friendly personality.
• Experience with office administration work, invoicing, bookkeeping, and payroll.
• Ability to prioritize tasks and maintain flexibility.

Responsibilities

• Consolidating payroll data to submit to external payroll provider.
• New employee vetting including DBS check.
• Maintaining staff and resident files.
• Ordering supplies and arranging contractors.

Skills

Organisational skills

Communication skills

Bookkeeping experience

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Tools

Xero software

Job description

The Orchards is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team. Applicants must have strong communication skills and have a warm & friendly personality as the successful applicant will be answering phones and dealing with visitors to the care home.

Due to short timescales of this appointment, ideally, we are looking for someone immediately available and already based within a 30 min commute to the care home.

SUMMARY OF THE ROLE:

This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month-end and as required.

The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this.

The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.

RESPONSIBILITIES:

• Consolidating payroll data to submit to external payroll provider
• New employee vetting, which includes DBS check and sending out requests for references
• Maintaining the staff files
• Updating the training matrix
• Maintaining the resident files
• Ordering supplies and arranging contractors
• Checking we have received the goods we are being invoiced for
• Sending out resident invoices and allocating payments from residents and the local authority
• Reporting weekly and monthly to Head Office