Operations and Finance Admin Coordinator

Panda Utilities Limited; Leeds; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading waste management company in the United Kingdom is seeking a key admin role focusing on supplier management and cost capture. The successful candidate will liaise with various departments including operations and finance to ensure proper handling of supplier agreements. Strong communication and organizational skills are essential, along with IT proficiency. The role supports a dynamic, committed team aiming for excellence and sustainability in waste management.

Qualifications

• Proven experience in an administrative support role.
• Strong communication skills are essential.
• Ability to work across different systems is needed.

Responsibilities

• Set up new suppliers and contract agreements.
• Ensure existing contracts are correct and up to date.
• Investigate cost discrepancies to ensure timely payment.

Skills

Excellent communication and organisation skills

Experience in administrative support role

Good IT skills

Attention to detail

Confident communicating with multiple stakeholders

Ability to work independently

Tools

Elemos

Weighsoft

Job description

About the Role

The Role

This is a key admin role responsible for ensuring our systems correctly capture costs incurred from suppliers. It is a cross functional role that will require the job holder to communicate with colleagues across; operations, commercial, haulage and finance.

Key Responsibilities

• Set up new suppliers and contract agreements in Elemos
• Ensure existing contract agreements are up to date and correct
• Support the purchase ledger team with supplier pricing queries
• Investigate cost discrepancies to ensure suppliers are paid on time and correctly
• Raise purchase orders for contracted suppliers
• Act as bridge between operations and finance to ensure any supplier contract changes are communicated and captured correctly in the system
• Support the Purchase ledger team with ongoing supplier queries

Experience and Skills

• Excellent communication and organisation skills
• Experience in administrative support role
• Good IT skills, with ability to work across different systems
• Attention to detail
• Confident communicating with multiple stakeholders
• Ability to work independently and manage time effectivelyExperience with Elemos/ Weighsoft or other supplier management platforms (ideal but not necessary)

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)