Cog Design

Arts Council; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A cultural organization in Greater London seeks an organized individual for a vital administrative role. You will manage bookkeeping and support various projects while helping foster a collaborative environment. The ideal candidate thrives under multi-tasking and has an upbeat approach to team dynamics. Experience in the arts and familiarity with tools like Harvest and Xero is desirable. Enjoy flexible hours with 25 days paid leave annually and opportunities for professional development.

Benefits

Funded monthly cultural outings

Annual team discussion days

Flexible hours

Cycle to work scheme

Travelcard loans (interest free)

Qualifications

• Demonstrated experience managing multiple projects.
• Experience in bookkeeping and procurement processes.
• Strong communication skills and team collaboration.

Responsibilities

• Manage day-to-day bookkeeping tasks.
• Coordinate cultural outings and team events.
• Provide admin support while juggling various tasks.

Skills

Organised with a meticulous eye for detail

Ability to manage concurrent projects

Numerate with experience in bookkeeping and purchasing

Positive attitude and energetic approach

Tools

Harvest

Xero

Google

Job description

Job Summary

Be a vital part of our team, creating and managing the environment where we all thrive. You’ll be in charge of our admin, from the day-to-day bookkeeping to arranging our monthly cultural outings.

Job Description

We are looking for someone who enjoys working in and with our team, creating and managing the environment where we all thrive.

You’ll be in charge of our admin, from the day-to-day bookkeeping to arranging our monthly cultural outings.

This is a busy multi-faceted role with many regular tasks alongside the need to take on wider projects and to deal with problems and opportunities as they arise. You'll need to juggle many tasks whilst maintaining a cheerful and helpful approach to clients, colleagues and suppliers.

We are looking for someone to exceed our expectations and challenge our preconceptions.

Location: hybrid

Minimum of Mon - Wed in our studio in Greenwich, plus other days when our team need studio-based support

Flexible hours

7.5hrs per day, plus an hour's lunch.
Core hours are 10:00 - 16:00, weekdays.

Leave

25 days annual paid leave (plus bank holidays) increases after two years. Buy or sell up to five days each calendar year.

Additional things that mark us out:

• We have a proven record meeting the highest standards of social and environmental impact
• You’ll always be treated with respect and empathy. You’ll work with your manager to keep learning in ways that suit you
• Funded monthly cultural outing with the team - in person (sometimes remote)
• Monthly breakfast briefings with leading figures from the sector
• Regular training sessions delivered by team members and guests
• Membership of the Arts Marketing Association with access to online resources
• Annual team discussion days - where we celebrate the past and play an active part in planning your future
• Occasional team dinners
• Recruitment referral bonus
• Cycle to work scheme
• Travelcard loans (interest free)
• Free tickets and opportunities to attend shows and client events
• A well stocked kitchen with cupboards full of fancy teas, coffee and biscuits

Job Requirements

We’re looking for someone who can show us they’d be a great addition to our team. That probably means they can demonstrate the following:

• Organised with a meticulous eye for detail
• Ability to manage concurrent projects
• Numerate with experience in bookkeeping and purchasing
• Comfortable following existing (written)instructions when needed, and using your own initiative when appropriate
• An understanding of when to elevate and when to use initiative
• Positive attitude and energetic approach to working in a team. A self-starter with a desire to constantly improve and develop
• Interest in the work of Cog and our clients

Additionally some of the following qualities would be useful:

• Experience of working in a creative office/studio environment
• A knowledge and experience of working in the arts, cultural and heritage sectors
• Knowledge and experience of using Harvest (project management and time-tracking), Xero (accounts), Google

We want to know about you not where you lived or went to school.
Write to us about why you’d be the ideal fit for our team – a page of A4 should be enough.

Include examples of why you will be the perfect fit and why you’d be interested in working here.

Apply by: 11am, Monday 16th February
Note: we will be assessing applications as they come in.

We’ve got work to get on with straight away. But we’ll wait for the right person.

Initial interviews will be online. We will ask for your CV then, and may conduct second round interviews in person at our studio.

Cog is a digital design agency, working exclusively in arts, culture and heritage. We're innovative, straight talking, creative and always a joy to work with. We've been that way since we were founded in 1991.