235492 (EGPP) Personal Assistant

Nhsayrshireandarran; City of Edinburgh; On-site; GBP 22,000 - 28,000; Part time

Job summary

A healthcare organization in Edinburgh is seeking a part-time Business Support Administrator to provide high-quality administrative support to the Senior Management Team. Responsibilities include maintaining databases, supervising staff, and ensuring compliance with legal requirements. Candidates should possess administrative experience and excellent communication skills. This position is part-time and salary will be pro-rata. Applications are welcomed from all sections of society, reflecting NHS Scotland's commitment to diversity.

Qualifications

• Experience in administrative and secretarial support.
• Ability to maintain databases and train users.
• Strong communication skills for responding to enquiries.

Responsibilities

• Provide administrative support to the Senior Management Team.
• Maintain databases and supervise staff as necessary.
• Ensure compliance with PVG Scheme membership.

Job description

Equality and Diversity

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, candidates with long‑term conditions or who are neuro‑divergent by making reasonable adjustments to our recruitment policy and practices.

Position Summary

The role involves providing a comprehensive, effective, and efficient business support and administration service to the Senior Management Team to support the delivery of the ELHSCP key performance indicators and quality patient care.

Key Responsibilities

• Provide a full range of administrative and secretarial support of a consistently high standard to the Management Team, including acting as the first point of contact for any enquiries and responding or referring on as appropriate.
• Maintain a number of databases and systems, including training users in their operation.
• Supervision of staff and associated duties, where applicable.
• Ensure a PVG Scheme membership/record; if not current, apply to Disclosure Scotland and be deemed satisfactory before commencing.
• Prepare for potential changes to criminal records checks effective 1 April 2025, including any additional requirements for regulated roles.

Legal and Practical Considerations

• To work in the United Kingdom, a valid right to work is required, as granted by the UK Visa and Immigration Service.
• As this post is part‑time, the salary will be pro‑rata.
• Further details on duties, skills, and experience can be found in the linked job description and person specification.

If after reading this information you have any questions, please contact Louise Crawford on 07977 455153 or at [e-mail].