Senior Fleet Coordinator

Talent Acquisition( Specialized in Facilities Management and MEP/Civil Contracting Hiring)

Managing Staff Deployments

• Plan and organize transport requirements to ensure availability of operational requirements and ensure all processes are followed.
• Responsible for staff transport arrangements both regular and/or special trips.
• Ensure all staff reach their respective locations on time.
• Oversee and schedule the day-to-day activities of transportation employees.
• Liaison with the operations team on all transport-related tasks for better service and value to the client and identifying any potential shortfalls.
• Find appropriate solutions for adhoc transportation/logistic issues.

Fleet Management

• Coordinates the maintenance, repair, and upkeep of owned and rental vehicles.
• Should adhere to security and operational procedures.
• Managing vehicles with regards to day-to-day maintenance records both mechanical and GPS systems.
• Observing vehicle maintenance cost.
• Develop, implement, and monitor processes and control to ensure a watertight usage of vehicles to avoid personal usage.
• Collect and verify the Rent-A-Car bills ensure timely submission to finance for payment.
• All accidental/incidental damages must be informed to LINE Manager.

Team Management

• Communicate effectively with all transportation employees.
• Manage conflict.
• Provide supervision, guidance on day-to-day activity and identify training needs for the team.
• Act as a liaison between the teams and LINE Manager.

Operational Support

• Plan the transport operation to deliver optimum quality, performance, and cost-effectiveness.
• Make sure a detailed plan is distributed to transportation employees.
• Accountable for preparing duty rosters on weekday/off-day shifts (Day and Night) based upon the client needs/requests to meet the operational desires.
• Must be available on call 24/7 for deployment-related calls.

Reporting/Administrative Support

• Prepare and verify the time and attendance records of the drivers and monthly inter-departmental reports.
• Assist supervisor in duties pertaining to transportation issues in the supervisor’s absence.
• Other duties as assigned by the supervisor or administrative staff which are consistent with the general requirements.

Qualifications

• Computer/Know How and must have a valid UAE driver's license.
• Years of industry experience and on-the-job training.
• 5 plus years of overall experience, minimum 3 years of experience in Managing large fleet operation in any industry with experience in database and computer applications.
• Knowledge of vehicle maintenance preferred.
• Good communication, time management, and interpersonal skills.