Project Coordinator

Motive Companies; Fountain Valley (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in infrastructure solutions is seeking a Project Coordinator to oversee project scheduling and planning. The role involves maintaining documentation, tracking project progress, and coordinating with various departments to ensure timely completion of projects. Ideal candidates will possess strong organizational and communication skills, along with the ability to multitask in a fast-paced environment.

Qualifications

• Ability to effectively prioritize tasks in a high-pressure environment.
• Excellent time management skills to meet deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Tracks all aspects of project scheduling and project planning.
• Maintains all documentation and electronic data between contractor and client.
• Generates purchase order requests and tracks incoming orders.

Skills

Time Management

Multitasking

Organizational Skills

Communication

Attention to Detail

Tools

Sage

Dynamics

Job description

Motive Infrastructure Solutions - Corona

The Project Coordinator tracks all aspects of project scheduling and coordinates project planning.

• Coordinate site walks, feasibility work, drawing reviews.
• Communicates daily with supervisor and other departments, as required.
• Maintains all documentation and electronic data between contractor and the client.
• Generates and submits purchase order requests.
• Tracks incoming purchase orders and tracks dollar amounts.
• Updates General Project Tracker with both forecast and actual date recordings.
• Uploads documents to customer database.
• Submits invoicing requests and keeps a record of all transactions.
• Completes Billing and Closeout Packages
• Updates weekly reports.
• Prepares departmental request forms and associated documents.
• Escalates appropriately when needed.

Schedule: M-F 7AM - 3:30PM

Job Requirements

• Completes Billing and Closeout Packages
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Ability to quickly learn new software applications (Sage/Dynamics).
• Excellent time management skills with the ability to meet deadlines
• Able to work in fastpace environments.
• Excellent multitasking and organizational skills, with a strong attention to detail.
• Strong written and verbal communication skills, with the ability to interact effectively with team members