Production Coordinator

Engage Digital Partners; City of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading sports marketing agency in the UK is seeking a Production Coordinator. Responsibilities include planning and coordinating shoots, managing logistics, and ensuring compliance. The ideal candidate will have at least 2 years of experience in production coordination, excellent communication skills, and a strong understanding of digital media. This role offers dynamic working conditions, private medical insurance, and opportunities for professional development.

Benefits

Dynamic working

Private medical insurance

Life assurance and income protection

25 days annual leave

Birthday off

Remote Working

Qualifications

• Minimum 2 years’ experience in production coordination.
• Strong understanding of broadcast and digital media environments.
• Proven ability to manage multiple tasks under pressure and tight deadlines.

Responsibilities

• Plan and coordinate shoots in the UK and internationally.
• Arrange travel, accommodation, catering, and location sourcing.
• Manage VISA and carnet processes for international shoots.

Job description

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A world where complexity is the only constant demands a new breed of company. Brave Bison is a different beast: a media, marketing and technology company purpose built for the digital era.

Our universe is made up of award-winning business arms Brave Bison, Engage and SocialChain. And we’re underpinned by our very own social-first media network who deliver monthly views in the billions for some of the biggest channels in sport and entertainment across YouTube, Snap, Meta and TikTok.

We’re a global collective who live and breathe digital, working with some of the boldest brands in the world to capitalise on the complexity that defines the modern marketing landscape.

Our Mission

New platforms, new behaviours, new audiences, new trends, new technologies, new regulations—our clients’ worlds get more complex daily. Their agency partnerships shouldn’t. It’s our job to cut through the chaos, make the complex simple and navigate a clear path to growth for them.

That’s why we make it our mission to capitalise on complexity for our clients—by crafting dynamic digital solutions that outpace tomorrow’s challenges.

Our Values

• We run at change and challenge convention because we love to push the boundaries of what the world thinks is possible. We champion discovery, go deep into our clients’ worlds and are always hungry to learn more about them, our specialisms and each other.
• Connected Clarity
• We are focused in our collaboration — joining the right dots between our clients, our partners and our herd of experts to deliver agile solutions at speed and scale. We set a shared ambition from the outset, are transparent at every stage and always strive to make the complex simple.
• Positive Encouragement. We want to make working with us the best part of someone’s day. We lift one other up, find the fun in the day to day and are committed to ensuring everyone belongs.
• Constant Impact. We believe in outcomes over outputs. We’re goal orientated, results driven and data-led. We show up with passion every day. And we’re always honing our craft.

About Engage

Engage are a full-service sports marketing agency who, since 2012, have helped ambitious governing bodies, sports teams and sponsors become future fit. Operating in the UK, India, Australia and the US, we offer round the clock delivery to sports brands including the International Cricket Council (ICC), Real Madrid, Godolphin, New Zealand Rugby and Formula 1.

Role Overview

Are you the one in your group who always takes the lead in planning? Do you thrive on logistics, love ticking off checklists, and always think two steps ahead? If so, you could be the perfect fit for the Production Coordinator role at Engage.

We’re looking for a highly organised, proactive individual to join our production team, coordinating a variety of shoots, post-production edits and schedules across a diverse range of sporting clients. One day you might be arranging filming at a stables for our equestrian partners, and the next, sending a producer to the Middle East for an esports tournament.

The position requires a highly organised individual with experience working in either TV or digital/social media and great knowledge of how film shoots work logistically. You will be responsible for taking a filming brief and ensuring our crew have all the camera and production equipment they require, as well as arranging all travel, risk assessments, logistics and budget management.

You will be working across our range of sporting clients, so a passion and knowledge of sport is desirable, as well as experience planning production schedules. Strong people skills and the ability to multitask are necessary. The ideal candidate will be approachable, calm under pressure and will also be thinking one or two steps ahead to ensure our film crews can concentrate on creating engaging content. Filming and post-production edits will vary in scale, so we need someone who will leave no detail to chance and make sure all shoots & workflows are planned comprehensively. Most importantly, you’ll need experience of managing crews and being that central point of contact they can rely on.

What You'll Do

• Plan and coordinate shoots in the UK and internationally, including detailed filming schedules and call sheets
• Arrange travel, accommodation, catering, and location sourcing
• Manage VISA and carnet processes for international shoots
• Source and allocate camera and production equipment, with basic technical understanding
• Liaise with technical teams to ensure smooth delivery of content
• Arranging travel for business trips
• Ensure health and safety compliance, including risk assessments and coordination with insurance providers when required
• Source and book freelance crew, manage rotas and schedules for pre/post-production
• Support Production Manager with management of production budgets, including cost reporting and reconciliation
• Support operations team with keeping the company resource management platform up to date
• Implement contingency planning and problem-solving for last-minute changes
• Promote sustainable production practices where possible

What You'll Bring

• Minimum 2 years’ experience in production coordination
• Strong understanding of broadcast and digital media environments
• Experience with outside broadcasts, ideally in a sports context
• Proven ability to manage multiple tasks under pressure and tight deadlines
• Highly self-motivated and driven
• Excellent communication and relationship-building skills
• Strong decision-making and problem-solving abilities
• Experience with international shoot logistics and cultural considerations
• Basic technical knowledge of camera/audio equipment
• Understanding of post-production workflows and delivery specs
• Knowledge of legal compliance associated with production (e.g. permits, GDPR, release forms)
• Budgeting and financial reporting experience
• Awareness of sustainable production practices (Albert certification a plus)
• Experience managing clients and stakeholders is a bonus
• Knowledge of social media platforms is beneficial

General

• Work flexible days, according to the appropriate sports-related calendar
• Occasional work on location (shoots) may be required
• Interest in sport beneficial, but not essential
• Salary dependent on experience

What you’ll get

Our people make us who we are, so to make sure we attract and retain the best and brightest in the industry, we offer an attractive benefits package.

But not only that, we are the UK’s first carbon neutral agency (a status we have held since 2018), with a serious commitment to monitoring and reducing the impact our work has on the planet across three core sustainability pillars of Greenhouse Gases, Waste & Recycling and Sustainable Consumption.

• Dynamic working: To keep that work-life harmony in check, we're flexible on where and when you work
• Private medical insurance: To keep you fighting fit and give you and your family peace of mind.
• Life assurance and income protection: We know it feels good to be covered, just in case.
• Calm Subscription: Now more than ever, it’s important to mind your mind!
• 25 days annual leave: This increases to 27 days after three years with us, and then increases every subsequent year up to a max. of 30 days
• Christmas closure: No need to save holiday days for the Christmas closure period. It’s on us!
• Birthdays off: One extra day to celebrate your big day
• Summer hours: Between June and Aug we finish at 15.00 every Friday.
• Online coaching and mental health support: Unlimited coaching via OpenUp.
• Remote Working: Work abroad for up to one month a year.
• Performance & Salary: Reviewed twice a year for everyone.

Finally, we’re proud and committed to being an equal opportunity workplace, providing equal opportunities for all and treating all existing employees and all job applicants in the same way, regardless of their age, disability, gender, gender reassignment, race, religion or belief, sexual orientation, pregnancy and maternity status and marital & civil partnership status.