Office Administrator

Autismservices; Aberdeen City; On-site; GBP 22,000 - 28,000; Full time

Job summary

A dynamic service company in Aberdeen City is seeking an Office Administrator to support daily operations and manage administrative tasks. The role includes maintaining the Field Service Management system, preparing invoices, and collaborating with suppliers and recruitment agencies. Ideal candidates will have experience in administrative coordination and strong organizational skills.

Qualifications

• Proven experience in administrative coordination, project support, or operations.
• Excellent organizational and time management skills.
• Strong communication skills and ability to work collaboratively.

Responsibilities

• Maintain and update the Field Service Management (FSM) system for invoicing.
• Prepare and correct invoices for completed and upcoming work.
• Verify time-sheet with field staff and prepare payroll documentation.
• Update the company budget and generate financial reports.

Skills

Organizational skills

Time management

Microsoft Office Suite proficiency

Communication skills

Job description

Email your resume to [e-mail]

Employer Name:
Custom Millwright Services Ltd.

We are seeking a highly organized and proactive Office Administrator to join our dynamic team. This role is essential to ensuring smooth day-to-day operations, supporting both field and office staff, and maintaining accurate financial and administrative records.

Job Description

• Maintain and update the Field Service Management (FSM) system for invoicing and project tracking.
• Prepare and correct invoices for completed and upcoming work.
• Verify time-sheet with field staff and prepare payroll documentation.
• Update the company budget and generate financial reports for management.
• Coordinate with suppliers and maintain accurate project cost records.
• Prepare and submit monthly and quarterly reports.
• Issue Purchase Orders (POs) to subcontractors and follow up on invoices.
• Source and book rental equipment for field operations.
• Arrange accommodation for field staff during deployments.
• Collaborate with recruitment agencies and job boards to source new talent.
• Coordinate recruitment documentation and onboarding packages.
• Manage employee records, clearance forms, and return of company property.
• Set up company email accounts for new hires.
• Respond to general inquiries via phone and email with professionalism.
• Support management with additional administrative tasks as needed.

Requirements

• Proven experience in administrative coordination, project support, or operations.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Strong communication skills and ability to work collaboratively with field and office teams.