Team Assistant (f/m/div), 50%

Cyber Valley; Tübingen; Vor Ort; EUR 20.000 - 40.000; Vollzeit

Zusammenfassung

A leading research institute in Tübingen is seeking a Team Assistant to provide administrative support for the Scientific Coordination Office during a parental leave. The position offers flexible working hours and various benefits, with tasks including project management, maintaining databases, and facilitating communication. Candidates should have a relevant qualification and be fluent in both English and German. The role is limited until October 31, 2026.

Leistungen

Flexible working hours

Mobile working options

Social benefits according to TVöD Bund

Qualifikationen

• Strong project management skills and the ability to work independently or in a team.
• Fluency in both English and German (C1 level or higher).
• Flexibility to adapt to changing priorities.

Aufgaben

• Support with project management.
• Maintaining databases and digital tools.
• Creating presentations.
• Facilitating the preparation of meetings and events.
• Handling internal and external inquiries.

Kenntnisse

Project management skills

Proficiency with standard office software

Fluency in English and German (C1 level or higher)

Excellent communication skills

Ausbildung

Relevant qualification (vocational training or higher-level education)

Jobbeschreibung

The Max Planck Institute for Intelligent Systems is looking for a Team Assistant for parental leave cover until 31.10.2026 in Tübingen.

The Max Planck Institute for Intelligent Systems is a world leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach & public engagement, fostering groundbreaking research to positively impact the future.

You will be responsible for the administrative support of the Scientific Coordinator, the Institute Management Officer and the SCO team. The following tasks will be part of your daily work:

• Support with project management
• Maintaining theirdatabases and digital tools
• Creating presentations
• Supporting internal communication activities
• Facilitating the preparation of meetings, events, and team events
• Handling internal and external inquiries
• Administrative support of SCO team including general office management, onboarding, purchasing, and processing of documents
• Calendar management and scheduling
• Support for guests and visitors

Education & Experience

The ideal candidate will have

• A relevant qualification, e.g. commercial vocational training or higher-level education
• Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
• Proficiency with standard office software and willingness to learn new technologies
• Fluency in both English and German (C1 level or higher) and excellent communication skills
• Additional languages and previous experience in research and/or higher education are a plus
• A friendly and confident attitude and intercultural competence
• Commitment to providing high-quality service and strong problem-solving skills
• Flexibility to adapt to changing priorities, deadlines, and needs
• Ability to represent the institute professionally

Their offer

As part of the SCO, you will join a motivated, international, and diverse team of approximately 30 members. Your place of work will be Tübingen. We offer flexible working hours, the possibility of mobile working, and many other benefits. Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöD Bund) guidelines. All social benefits of the public service apply. The position is limited to the duration of a parental leave and will run until October 31, 2026.

Application

To apply, please include a cover letter, your CV, and letters of recommendation in your application. Please upload it as one PDF file by using theirapplication system .

If you prefer to send a hardcopy application, you may do so. Please send it to: Max Planck Institute for Intelligent Systems, Eva Lämmerhirt, Max-Planck-Ring 4, 72076 Tübingen, Germany.

The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by May 19, 2025. Any questions regarding the position should be directed to Ms. Eva Lämmerhirt [e-mail] . The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. The Max Planck Society strives for gender equality and diversity.

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