Procurement Specialist jobs in United Arab Emirates

Job Objective

To coordinate and execute all procurement requests and activities by liaising with vendors, suppliers, and internal customers to overcome procurement challenges within the procurement cycle, ensuring that procurement is done as per specification in the most cost-effective way.

Key Accountabilities

General Responsibilities

• Lead the effective implementation of Procurement Department policies, procedures, and controls covering all areas of assigned department activity to fulfill all relevant procedural/legislative requirements while delivering a quality, cost-effective service.
• Identify opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.

Job Specific Responsibilities

Procurement Support

• Follow established procedures for logging procurement information onto the system, maintaining a high level of quality and ensuring accuracy of recording and filing.
• Build robust partnerships with current and potential suppliers to ensure the best combination of benefit and cost.
• Review and identify variances in contract performance, reporting nonconformities to take corrective action.
• Maintain documents, files, and contracts in the Document Control office under safe custody for easy traceability.
• Ensure procurement needs and relevant product specifications from involved departments are properly captured.
• Assist in conducting evaluations of vendor prices, reliability, and adherence to contractual agreements.
• Confirm that registered and pre-qualified suppliers meet internal performance targets.
• Supervise the review of pending orders that have met or overrun their original delivery date to expedite delivery.
• Prepare and review purchasing files, reports, and price lists to determine the best bid among potential suppliers.
• Check shipments upon arrival to ensure orders are filled correctly and goods meet specifications.
• Review requisition orders for accuracy and specifications.
• Gather purchasing requirements from other functions, ensuring clarity and proper documentation.
• Calculate costs of orders and forward invoices to appropriate accounts.
• Analyze vendor performance based on contract inputs to identify suitable vendors for future work.

Awareness Support

• Stay aware of market developments in purchasing techniques and product technology to identify commercial opportunities.
• Maintain knowledge of organizational and governmental rules affecting purchases and provide information to the procurement team and vendors.
• Contribute to resolving complex purchasing problems with an appreciation of cost-effectiveness.
• Liaise with the Legal function to ensure purchasing processes and documents comply with the applicable legal framework.

Qualifications and Experience

• Bachelor's degree in Business Administration, Finance, Legal, or a related field.
• 8 years of relevant experience in Supply Chain, focusing on Procurement.

Logging, Deviations, Cost Reduction, Clarity, Lists, Service Providers, Sustainability, Partnerships, Reliability, Continuous Improvement, Supply, Purchasing, Filing, Specifications, Procurement, Vendors, Materials, Suppliers, Administration, Documentation, Finance, Business.