Proposal Lead

Cassadyschiller; California (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading firm in proposal management seeks a Proposal Lead in California. This role focuses on ensuring successful proposal submissions by overseeing communications and processes. Ideal candidates have experience in proposal management, strong problem-solving skills, and proficiency in Microsoft Office. Applicants must be U.S. persons as defined by ITAR regulations.

Qualifications

• Strong proposal process implementation experience preferred.
• Ability to manage multiple proposals simultaneously.
• Technical or engineering background is a plus.

Responsibilities

• Ensure successful submission of proposals.
• Oversee communications between entities relating to proposals.
• Coordinate and manage activities necessary for proposal submission.

Skills

Proposal process management

Stakeholder communication

Technical problem-solving

Advanced Microsoft Office

Interpersonal skills

Tools

Solid Works

Job description

Summary

The Proposal Lead will be responsible for ensuring successful submission of proposals that meet both business goals and the customer’s requirements on time. The individual will oversee (but not manage) a team of individual contributors and assemble the proposal itself while ensuring documented processes are utilized to increase on time submission via standard work is key. As well, the individual will be responsible for reporting on proposals in-work, submitted, and lost.

Position Duties

Essential functions of the position include, but are not limited to:

• Provides a structure for the on-time submission of proposals.
• Oversee communications and information flow between internal/external entities as it relates to a proposal.
• Fully owns and drives the proposal process by coordinating and directing all activities necessary to submit a proposal as well as managing the team for each proposal – including those in shared services – essentially, program manages proposals.
• Ensures each proposal stays true to the initially identified bid strategy and highlights possible deviations for resolution.
• Analyzes newly received RFQs, RFIs, etc. for applicability, requirements, etc. and documents in a logical and organized fashion what is needed to be done by whom and by when.
• Manages revision history and file structure for traceability of proposals.
• Facilitates proposal kick-off meetings with the support of the team.
• Oversees the creation of compliance matrices, the authoring of technical proposal documents, and the engineering resources who design the proposed product.
• Ensures appropriate involvement of supply chain & operations disciplines in proposal creation.
• Manages the historical records of proposals as they are submitted to allow for up-to-date and accurate reporting on various metrics.
• Works closely with Product Management and Sales to ensure the proposal meets the business’ & customers’ expectations.
• Tightly links the proposal process with the New Product Introduction Phase Gate process upon award.
• Generation of proposal content, ranging from technical proposal, matrices, cost, and business case summaries.

Other Duties

• Maintains a positive outlook in the face of any potential challenges – keeping both internal and external Customer Delight at the forefront of any interaction.
• Ensures Trade Compliance practices are followed and in place for all customers within their realm. This includes Transaction Due Diligence, Technical Data Transfer, ensuring product classification is completed, export license screening, applying for export licenses if necessary, and other relevant tasks.
• Performs related duties of which the above may be representative.
• Understands and lives by Company’s ethics and business conduct policies.
• Other duties as assigned.

Qualifications & Experience

• Previously successfully implemented (a plus) or managed a strong proposal process in a business.
• Ability to comfortably, clearly, concisely interface with all levels of contributors to proposals, external sales individuals, and the customer.
• Ability to manage multiple tasks & proposals simultaneously.
• Advanced Microsoft Office capabilities (including Word, PowerPoint, Access, and Excel).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule.
• Ability to operate with minimal supervision.
• Technical or engineering background a plus.
• Solid Works know-how a plus.
• Strong problem-solving skills.
• Strong interpersonal, influencing and negotiation skills.
• Proactive, positive and customer focused attitude.

Physical Demands

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting is required
• Ability to uphold the stress of working in a busy and demanding office
• Regular, predictable attendance is required.

Others

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a US person as:any individual who is grantedU.S.citizenship; or. any individual who is grantedU.S.permanent residence ("Green Card" holder); or. any individual who is granted status as a "protectedperson" under 8 U.S.C 1324b(a)(3).

Mason prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law.