Payroll Specialist

Johnstone Supply LLC; Joliet (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading HVACR distributor is seeking a Payroll Specialist to manage payroll processing and maintain HR records. The role requires a minimum of an associate's degree and advanced Excel skills. This hybrid position is based in Joliet, Illinois, and offers a competitive salary between $29.00 and $35.00 per hour, along with comprehensive benefits.

Benefits

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off (PTO)

Qualifications

• 2+ years of payroll processing experience preferred.
• Fundamental Payroll Certification is a plus.
• Knowledge of multi-state payroll processes.

Responsibilities

• Ensure payroll accuracy and compliance.
• Maintain payroll and HR records.
• Respond to employee payroll inquiries.

Skills

Accounting knowledge

Advanced Excel skills

Problem-solving skills

Attention to detail

Education

Associate’s degree

Tools

ADP payroll processing system

Job description

Company Overview

Johnstone Supply, North America’s leading wholesale distributor of HVACR equipment, parts, and supplies, has a great opportunity for a Payroll Specialist to join our Human Resources team. Over the last seven decades, Johnstone has grown into the industry leader with more than 450 distributor branches and six distribution centers across North America, generating over $4 billion in annual sales. We partner with major industry leaders such as Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google, and Fujitsu to provide contractors with world‑class products, technical expertise, and high‑quality service.

As a Payroll Specialist, you will process company payrolls, maintain payroll and HR records, and provide HR reporting and administrative support. This position is hybrid, requiring three days in the office and two days remote.

Base Pay Range

$29.00/hr – $35.00/hr

Position Responsibilities

• Ensure the bi‑weekly payroll is prepared, processed, and delivered accurately and on time, in compliance with company policy and local, state, and federal regulations.
• Update and maintain electronic timekeeper files, audit balances, and transmit employee data to the payroll system for processing.
• Maintain accurate payroll and HR database and records; enter all changes with proper approvals, verify inconsistencies, and resolve issues by researching problems and collaborating with stakeholders.
• Respond to employee inquiries regarding paychecks and payroll issues.
• Create, maintain, and communicate standard procedures; provide guidance and training to ensure stakeholders understand payroll processes.

Position Requirements

• Associate’s degree (A.A.) from a two‑year college or technical school (training in accounting preferable); at least two years of payroll processing system experience, plus HR experience helpful, or equivalent education and experience.
• Fundamental Payroll Certification (FPC) is preferred but not required.
• Knowledge of full‑cycle multi‑state payroll processes and best practices.
• Advanced Excel skills, including pivot tables, functions, formatting, charts, and data analysis.
• Proficiency with the ADP payroll processing system.
• Basic accounting knowledge related to payroll processing and general ledger integration.
• Strong problem‑solving skills: listening, interpreting, and meeting others’ needs; diagnosing and rectifying problems.
• Ability to create and follow standardized procedures.
• Attention to detail and ability to recognize inconsistencies.
• Maintain confidentiality of information.

Core Values

• Safety: Prioritize safety for employees and customers.
• Customer Focus: Anticipate customer needs and respond quickly.
• One Team: Collaborate, focus on common goals, and leverage strengths.
• Own It: Initiate, act with urgency and pride, do things right the first time, and act with integrity.
• Innovate: Embrace and create change that drives continuous improvement and delivers customer‑valued solutions.

Benefits

Johnstone offers a competitive wage and benefits that include medical, dental, vision, life, LTD, 401(k) with company match, and PTO after 90 days. Our commitment to continuous improvement and investment in our people is matched by our dedication to superior customer experience.

EOE & E‑Verify Participating Employer.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Human Resources