Operations Integration Coordinator

V2X; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading operations integration company in Indianapolis is seeking an Operations Integration Coordinator. This role supports the Operation Integration Leads by managing day-to-day administrative tasks, ensuring accuracy of information, and facilitating communication across teams. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office Suite. The position offers an opportunity to contribute to cross-functional project success within a fast-paced environment.

Qualifications

• 2+ years of experience in administrative, operations, or coordination roles.
• Familiarity with data entry and document management systems.
• Ability to work independently and collaboratively across teams.

Responsibilities

• Manage day-to-day data, tracking, and administrative tasks.
• Complete and submit standard forms and documents.
• Maintain organized records of forms, approvals, and correspondence.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficiency in Microsoft Office Suite

Ability to manage multiple tasks

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

SAP S/4 or similar ERP systems

SharePoint

Job description

Description

Operations Integration Coordinator

Job Summary:

The Operations Integration Coordinator (OIC) is a support role to the Operation Integration Leads (OILs). The Operations Integration Coordinator (OIC) supports the OIL by managing day-to-day data, tracking, and administrative tasks that enable the OIL to focus on converting nonworkable work to workable, resolving cross-functional barriers, and interfacing with engineering, supply chain, and program leadership. The OIC ensures information is accurate, current, and organized for readiness and execution reviews.

Key Responsibilities:

• Complete and submit standard forms (e.g., Requests for Material (RFMs), Request for Change (RFCs), ADSUBCON Checklists, Sole Source Justifications (SSJs), Non-Disclosure Agreements (NDAs), etc.).

• Enter and update data into S/4 or SharePoint trackers as needed.

• Prepare sign-off packages (collecting approvals, routing documents, ensuring compliance with process).

• Request status updates from engineering, buyers, and planners on behalf of the OIL.

• Consolidate responses into a clean package for OIL review.

• Maintain organized records of forms, approvals, and correspondence.

• Standardize templates/checklists for common OIL activities.

• Ensure all completed actions are filed correctly for audit and compliance.

• Keep the OIL informed of open actions ahead of readiness and program reviews.

• Flag potential blockers or late responses to the OIL for escalation.

Success Metrics:

• Ensure deadlines for administrative deliverables are tracked and met.

• Increased speed and accuracy of form completion

• OILs have greater time to focus on 0-90 window.

Minimum Qualifications:

• High school diploma or equivalent

• 2+ years of experience in administrative, operations, or coordination roles

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Familiarity with data entry and document management systems (e.g., SharePoint)

• Strong organizational skills with attention to detail and accuracy

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

• Excellent written and verbal communication skills

• Ability to work independently and collaboratively across teams

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Operations Management, or a related field.

• Experience supporting cross-functional teams in a technical or engineering environment

• Working knowledge of SAP S/4 or similar ERP systems

• Prior experience with government or defense contracting documentation (e.g., RFMs, RFCs, SSJs, NDAs)

• Understanding of compliance and audit requirements in regulated industries

• Familiarity with readiness and execution review processes

• Demonstrated ability to identify and escalate blockers or delays proactively

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.