Medical Equipment Project Coordinator

Vertexeng; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

A global professional services firm is seeking a Medical Equipment Project Coordinator to support senior planners with project specifications, procurement processes, and documentation. The ideal candidate will have a relevant degree and two years of experience in the healthcare consulting sector. A competitive salary range of $50k to $70k and comprehensive benefits are offered, including a 401(k) plan with immediate matching and educational support.

Benefits

401(k) plan with immediate matching

Comprehensive benefits package

Paid time off program

Tuition reimbursement program

Qualifications

• Bachelor's degree required with relevant experience.
• 2+ years in medical equipment procurement consulting.

Responsibilities

• Generate accurate specifications and cut sheets for medical equipment.
• Review and modify equipment specifications as needed.
• Prepare project reports and extracts.

Skills

Read architectural floor plans

Basic knowledge of medical equipment

Organizational skills

Proficiency in Excel

Communication skills

Data entry experience

Education

Bachelor's degree (any applicable field)

Tools

MS Office

Bluebeam

Adobe

Job description

Job Title

Medical Equipment Project Coordinator

Company

The Vertex Companies LLC

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

In August 2025, The VERTEX Companies, LLC acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands‑on approach that gets results. By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm – spanning forensics, construction project advisory, and regulatory consulting – while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de‑risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle.

Job Description

The Medical Equipment Project Coordinator will work with Senior Equipment Planners on each project to ensure specifications and cut books created are complete and accurate, equipment lists are complete and accurate, purchase requisitions are accurate and on time, purchased equipment is reconciled to specified equipment accurately, and properly documents ongoing education activities.

Core Responsibilities

• Research medical equipment to generate accurate specifications and cut sheets in 4‑Tower.
• Review and modify 4‑Tower equipment specifications and cut sheets as needed.
• Create new projects with initial departments and rooms from space programs and/or floor plans.
• Create initial equipment lists for common clinical spaces using medical equipment standards.
• Perform edits to equipment lists using internal and external project team notes and drawing markups.
• Participate in clinical equipment review meetings and provide documentation of equipment changes generated in those meetings.
• Prepare standard project reports and extracts.
• Compile and post submittal documents and other project deliverables.
• Participate in hospital equipment surveys and installation efforts as needed.
• Obtain vendor quotes and prepare purchase requests to facilitate client purchase orders.
• Reconcile project equipment specifications against purchased equipment through the procurement and installation process.
• Incorporate equipment specifications, client purchase and service agreement terms and conditions, and acceptance processes into documents generated for bidding and/or negotiations during procurement.
• Generate pricing comparison reports of multiple vendor responses to RFPs for major and minor movable equipment.
• Track and expedite equipment orders and coordinate equipment delivery, installation, and training with the internal project manager.

Operations

• Be aware of and work in a manner that supports the organization’s vision and defined business objectives.
• Conduct self and collaborate with others in working toward achievement of defined profit objectives of assigned projects.
• Cooperate in construction of strong cross‑functional teams (cooperate with any suggested project assignments outside of original assigned practice area) to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results.
• Complete daily tasks consistently.

Qualifications & Competencies

• Bachelor of Arts, Science, Architecture, Engineering, Biomedical Sciences, or any other applicable degree, combined with experience.
• Two years of experience in medical equipment procurement consulting and project management in healthcare, or directly related industry.

Knowledge & Skills

• Read architectural floor plans, elevations, and reflected ceiling plans, and understand basic design and construction terminology.
• Have a basic knowledge of medical equipment and its use in common clinical areas.
• Have knowledge of commonly used concepts, practices, and procedures used in the supply chain and procurement field.
• Have experience with MS Office and data programs with proven proficiency in Excel and PDF editing software (Bluebeam and/or Adobe).
• Be highly organized, work independently, be task driven, and able to meet multiple deadlines simultaneously.
• Show strong attention to detail, excellent written and verbal communication, and interpersonal skills.
• Ability to type at least 40 WPM and data entry experience.
• Hold a valid driver’s license and be able to travel regionally to meet job responsibilities.

Additional Information

The annualized hiring range for this role is $50k to $70k. At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long‑term success. Total compensation includes a base salary and a performance‑based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company‑paid Life Insurance, Short‑Term Disability, and Long‑Term Disability coverage—ensuring peace of mind for you and your family.

We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life.

Time away matters—so we provide a generous paid time off program, including vacation, sick time and paid holidays (with prorated options for eligible part‑time employees).

At VERTEX, growth never stops. Our signature “Lifetime of Learning” program offers tuition reimbursement and personalized support for employees pursuing advanced education—helping you sharpen your skills and accelerate your career.

Notice To Third Party Agencies

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

Seniority Level

Entry level

Employment Type

Other

Job Function

Other

Industries

Civil Engineering