Grant Writer / Administrator

New Mexico Municipal League, Incorporated; Silver City (NM); On-site; USD 50,000 - 70,000; Full time

Job summary

A municipal organization in New Mexico seeks a Grant Writer/Administrator responsible for identifying funding opportunities and preparing grant proposals. This role supports community services and infrastructure projects, focusing on compliance and financial management of grants. Candidates should possess a relevant bachelor's degree and substantial experience in grant writing and financial administration. Strong communication skills and proficiency in Microsoft Office are essential.

Qualifications

• 2+ years of experience in grant writing, administration, or financial management.
• Familiarity with accounts payable, reimbursement procedures, and accrual accounting.
• Understanding of year-end expense and audit documentation requirements.

Responsibilities

• Research grant opportunities aligning with the Village’s priorities.
• Prepare and submit grant proposals and applications.
• Manage awarded grants, including financial tracking and compliance.

Skills

Strong written and verbal communication skills

Excellent research abilities

Financial tracking abilities

Attention to detail

Organizational skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Public Administration, Accounting, Communications, Business or related field

Tools

Microsoft Office

Financial software

Job description

Employment Opportunities

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The Grant Writer/Administrator is responsible for identifying funding opportunities, developing competitive grant proposals, managing awarded grants, and ensuring compliance with all grant requirements. This position supports the Village’s strategic goals by securing and administering external funding to enhance community services, infrastructure, and programs. The position also plays a key role in the financial management of grant funds, including tracking invoices, processing reimbursements, and preparing accruals for annual audit reporting.

Essential Duties and Responsibilities

• Research federal, state, and private grant opportunities that align with the Village’s priorities and projects.
• Prepare, write, and submit compelling grant proposals, applications, and supporting documents.
• Coordinate with Village departments and staff to gather data, budgets, and narratives needed for submissions.
• Manage awarded grants, including financial tracking, performance reporting, and compliance with all grantor regulations.
• Track and process invoices related to grant-funded projects, ensuring proper authorization and documentation for payment.
• Prepare and submit reimbursement requests to grant authorities in accordance with funding guidelines and timelines.
• Maintain accurate financial records and reconcile grant expenditures with the Village’s accounting systems.
• Prepare year‑end expense and reimbursement accruals and supporting documentation for the auditors.
• Maintain a grant calendar and track deadlines for applications, reports, reimbursements, and renewals.
• Serve as the primary point of contact with granting agencies and organizations.
• Prepare progress reports, reimbursement requests, and close‑out documentation.
• Develop and maintain organized grant files and digital records.
• Assist with strategic planning and identifying funding priorities.
• Attend meetings, trainings, and workshops related to grant opportunities, compliance, and performance reporting.
• Perform other duties as assigned by the Village Clerk/Manager.

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.
• Excellent research, budgeting, and financial tracking abilities.
• Familiarity with accounts payable processes, reimbursement procedures, and accrual accounting.
• Understanding of year‑end expense and reimbursement accruals and audit documentation requirements.
• Attention to detail and strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with financial software.
• Ability to work independently and collaboratively across departments.
• Understanding of local government operations and public finance preferred.

Minimum Qualifications

• Bachelor’s degree in Public Administration, Accounting, Communications, Business, or a related field.
• At least two (2) years of experience in grant writing, administration, or financial management.
• Equivalent combinations of education and experience may be considered.

Preferred Qualifications

• Experience with governmental or non‑profit grant management.
• Knowledge of federal and state grant compliance requirements (e.g., 2 CFR Part 200).
• Experience with project budgeting, invoicing, reimbursements, and audit preparation.

Working Conditions

• Office environment with occasional travel to meetings, trainings, or site visits.
• Some evening or weekend work may be required to meet deadlines or attend public events.