Executive Project Specialist/Executive Assistant

Option Care; Bannockburn (IL); On-site; USD 70,000 - 118,000; Full time

Job summary

A leading home infusion provider located in Bannockburn, IL is seeking an Executive Project Specialist to manage projects and provide executive support. The ideal candidate will have over 10 years of experience in administrative roles, excellent organizational and communication skills, and the ability to manage multiple projects. This role offers a competitive salary and benefits, including medical, dental, and retirement savings plans, within an inclusive and engaging work culture.

Benefits

Medical, Dental, & Vision Insurance

Paid Time off

401K Retirement Savings Plan with Company Match

Tuition Reimbursement

Qualifications

• Minimum 10 years of experience in administrative/project management and executive support.
• Excellent organizational skills and ability to manage multiple projects and tasks simultaneously.
• Strong written and verbal communication skills to various audiences.

Responsibilities

• Manage executive driven initiatives including leadership calls and company-wide events.
• Draft presentations for executive meetings and manage HR policies.
• Provide clear communication and maintain credibility between executives and staff.

Skills

Organizational skills

Written communication

Verbal communication

Time management

Project management

Education

High school diploma

Tools

Microsoft Office

Job description

Executive Project Specialist/Executive Assistant page is loaded## Executive Project Specialist/Executive Assistantlocations: Bannockburn, ILtime type: Full timeposted on: Posted Todayjob requisition id: R33888**Extraordinary Careers. Endless Possibilities.****With the nation’s largest home infusion provider, there is no limit to the growth of your career.** Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 8,000 team members including 5,000 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and team members.Join a company that is taking action to develop an inclusive, respectful, engaging and rewarding culture for all team members. At Option Care Health your voice is heard, your work is valued, and you’re empowered to grow. Cultivating a team with a variety of talents, backgrounds and perspectives makes us stronger, innovative, and more impactful. Our organization requires extraordinary people to provide extraordinary care, so we are investing in a culture that attracts, hires and retains the best and brightest talent in healthcare.**Job Description Summary:**Responsible for the management of projects assigned and executive support to multiple executives from planning through delivery and execution. Responsible for the scoping of approved projects, planning resources, and ensuring impact analysis on dependencies are clearly articulated. Drives and provides updates on Company-wide HR, Diversity and Communications initiatives in partnership with the leadership teams of assigned executives. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives offices assigned.**Job Description:** ****Job Responsibilities (listed in order of importance and/or time spent)***** Responsible for executive driven initiatives including management of agenda and content for related leadership calls, monthly/quarterly Town Halls and company-wide events involving executives leaders* Draft presentations for ELT meetings and Compensation Committee meetings and other materials directed by the supported executives* Oversees and prioritizes assigned projects tasks, timelines and project plans and communicates status to all affected stakeholders* Manages the DE&I Working group calendar, drives completion of projects and provides regular updates to key stakeholders. Manages agenda and meetings for the DE&I Steering Committee* Manages all HR policies and HR handbook and ensures regular reviews, updates and communication* Completes a broad variety of tasks including managing an extremely active calendar; monitor, compose, and* responding to correspondence; arranging agendas; managing scheduling and calendaring meetings* Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Consults with the executive in determining appropriate course of* action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities* Provides an avenue for clear communication. Maintains credibility, trust and support between the office of the* executive and the internal staff* Handles confidential and/or sensitive department information with discretion* Other duties as assigned****Supervisory Responsibilities****(i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.)No - X Yes****Basic Education and/or Experience Requirements***** High school diploma and 10 years of experience in administrative/project management and executive support****Basic Qualifications***** Must be both service-oriented and a behind-the-scenes leader; able to effectively manage multiple projects* and tasks simultaneously* Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment* Ability to exercise good judgment in a variety of situations* The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly* changing needs and priorities* Strong written and verbal communication to various audiences (work group, team, company management,* prospective acquisitions, external clients)* Ability to solve practical problems and deal with a variety of variables in cases where limited standardization* exists* Experience using time management skills such as prioritizing/organizing and tracking details and deadlines of* multiple projects with varying completion dates* Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint* Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies* and procedures****Travel Requirements: (if required)****N/A****Preferred Qualifications & Interests (PQIs)***** Associate’s Degree* Experience with supporting executive level officersDue to state pay transparency laws, the full range for the position is below:Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.Pay Range is $70,218.51-$117,008.35**Benefits:**-Medical, Dental, & Vision Insurance-Paid Time off-Bonding Time Off-401K Retirement Savings Plan with Company Match-HSA Company Match-Flexible Spending Accounts-Tuition Reimbursement-myFlexPay-Family Support-Mental Health Services-Company Paid Life Insurance-Award/Recognition Programs*Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information.*For over 40 years, Option Care Health has provided adult and pediatric patients with an alternative to hospital infusion therapy. With more than 2,900 clinical experts, Option Care Health is able to provide high-quality infusion services for nearly all patients with acute and chronic conditions across the United States, resulting in high quality outcomes at a significantly reduced cost. Option Care Health has more than 70 infusion pharmacies and 100 alternate treatment sites. We are guided by our purpose to provide extraordinary care that changes lives through a comprehensive approach to care along every step of the infusion therapy process including: intake coordination, insurance authorization, resources for financial assistance, education and customized treatments.