Executive jobs in Singapore
Administrative Executive
Job summary
A Traditional Chinese Medicine Clinic in Singapore is looking for an Administrative Executive to ensure smooth operation of its services. Key responsibilities include managing inventory, overseeing pharmacy operations, and maintaining accurate records. The ideal candidate will have a diploma, at least 2 years of administrative experience in healthcare, and proficiency in MS Office. Strong organizational skills and fluency in both Mandarin and English are essential for this role, as engagement with diverse clients is necessary.
Qualifications
- Minimum 2 years of experience in administrative roles, preferably in healthcare.
- Basic understanding of financial and budgeting processes.
- Diligent and meticulous, with a willingness to learn.
Responsibilities
- Oversee inventory of TCM herbs, medicines, and supplies.
- Maintain accurate records of prescriptions and patient information.
- Streamline pharmacy operations to enhance patient satisfaction.
Skills
Education
Tools
The Administrative Executive at a Traditional Chinese Medicine (TCM) clinic plays a crucial role in ensuring the smooth operation of the clinic. The job scope typically includes a combination of administrative, pharmacy operational responsibilities.
- Oversee the inventory of TCM herbs, medicines, and supplies.
- Ensure that stocks are maintained at optimal levels, monitor expiration dates, and manage procurement processes.
- Monitor the quality and authenticity of TCM herbs and medicines, adhering to regulatory standards and clinic policies.
- Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
- Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
- Oversee the work of Chinese Medicine Pharmacist and volunteer assistants, ensuring they adhere to protocols and maintain high standards of practice.
- Conduct or organize training sessions for Pharmacist and volunteer assistants to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.
- Work closely with TCM practitioners to ensure seamless coordination between prescription and dispensing.
- Work closely with the suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.
- Manage vendor quotations, prepare and submit purchase documents, track monthly documentation, and coordinate with vendors for deliveries.
- Minimum Diploma
- Minimum 2 years of experience in performing administrative work, preferably in the healthcare industry
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Basic understanding of financial and budgeting processes
- Strong organisation and multitasking abilities
- Diligent, meticulous, and willing to learn
- Possess good interpersonal & communication skills
- Good team player
- Fluent in Mandarin and English to engage with only Mandarin-speaking clients as well as only English-speaking clients
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.