OTC Trade Spend Management Analyst

Reckitt Benckiser Group; Warszawa; On-site; PLN 168,000 - 254,000; Full time

Job summary

A global hygiene and health company is seeking an OTC Trade Spend Management Analyst in Warsaw, Poland. The role involves managing the lifecycle of trade promotion claims, ensuring compliance and accuracy using SAP and other trade tools. Strong experience in trade spend validation, accrual accounting, and effective cross-functional communication is essential. The company offers competitive benefits focused on employee wellbeing and performance recognition.

Benefits

Parental benefits

Employee Assistance Program

Life insurance

Global share plans

Qualifications

• Experience in trade spend, TPM, rebates, or deductions within a shared services or process driven organization.
• Hands-on experience with ERP and trade tools, such as SAP with Vistex and/or HighRadius Trade.
• Strong accrual accounting knowledge with experience creating, reconciling, and truing up trade spend accruals.

Responsibilities

• Validate and process trade promotion/rebate claims against approved contracts.
• Prepare and post credit/debit notes and settlements.
• Track and report KPIs (e.g., claim cycle time, aged claims, accrual accuracy).

Skills

Project management

Financial systems

Improve business processes

Accounting Principles

Financial Reporting

Stakeholder engagement and influence

Tools

SAP

Vistex

HighRadius

Job description

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OTC Trade Spend Management Analyst

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Finance

Behind our iconic power brands that touch millions of lives daily – from Dettol and Lysol to Durex and Nurofen – lies a dynamic and vital engine: Reckitt's Global Business Services (GBS).

Fuelled by a culture of positive energy and co-creativity - while learning together - OneReckitt GBS is at the forefront of our business, driving efficiency, standardisation, and innovation across our global operations. We're a fast-paced, purposeful team, constantly seeking to optimise our processes, leverage cutting-edge technology, and deliver exceptional value to every corner of Reckitt. We’re not a traditional back-office function; we’re a strategic powerhouse where diverse individuals with bright minds come together to solve complex challenges, shape future capabilities, and build a better global business that directly helps achieve Reckitt’s mission.

About the role

As the GBS OTC Trade Spend Management Analyst, you will manage the end-to-end lifecycle of trade promotion claims - validating submissions against approved contracts and price conditions, reconciling and truing-up promotion accruals, and ensuring timely, compliant settlement. Partnering with Sales, Customer Service, and Finance, you will safeguard working capital by reducing leakage from invalid or noncompliant claims, strengthening audit trails, and standardizing ways of working across markets. You will leverage SAP, Vistex and/or HighRadius trade modules to prioritize worklists, enable rule-based matching, and improve automation while maintaining accurate, audit ready records.

Your responsibilities

• Validate and process trade promotion/rebate claims against approved contracts, pricing terms, and promotion mechanics; document evidence and update case status in ERP/OTC tools.
• Validating promotional invoices using external EPOS data & promotional plans set out by Sales
• Create, monitor, and true up trade spend accruals; reconcile accruals versus actual claims and post month end adjustments in line with policy.
• Coordinate with Sales, Customer Service, and Finance to resolve discrepancies, enforce segregation of duties, and escalate per Delegation of Authority.
• Prepare and post credit/debit notes and settlements; attach supporting documentation to maintain compliance and audit readiness.
• Use SAP/Vistex/HighRadius worklists to prioritize and automate matching; propose rule enhancements (e.g., probability-based matching, standardized reason codes) to reduce manual effort.
• Track and report KPIs (e.g., claim cycle time, aged claims, accrual accuracy, write off and recovery rates); flag risks and improvement opportunities.
• Contribute to upstream fixes and standardization (TPM policy, contract data quality, price condition governance) to prevent recurring issues and leakage across markets

The experience we're looking for

• Experience in trade spend, TPM, rebates, or deductions within a shared services or process driven organization
• Hands-on experience with ERP and trade tools, such as SAP with Vistex and/or HighRadius Trade (claim validation, promotion matching, settlements)
• Proven ability to validate and settle promotion claims at scale, interpreting contracts, pricing conditions, and promotional mechanics accurately
• Strong accrual accounting knowledge with experience creating, reconciling, and truing up trade spend accruals through month end close
• Excellent cross functional communication and stakeholder management, partnering with Sales, Customer Service, and Finance to resolve issues quickly
• Continuous improvement mindset, leveraging analytics and standardized rules to reduce manual effort, aging, and revenue leakage

The skills for success

Project management, Financial systems, Improve business processes, Accounting Principles, Financial Reporting, Stakeholder engagement and influence.

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way.We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

Equality

We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you.All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.