Legal Secretary - Rome Office

For our Office based in Rome, we are looking for a specialized Secretary to undertake a variety of administrative and clerical tasks.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce by assisting a team of attorneys and Partners.

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

Responsibilities

1. Manage the daily/weekly/monthly agendas and arrange new meetings and appointments
2. Make travel arrangements
3. Answer phone calls and redirect them when necessary
4. Draft and format documents (Word and PowerPoint), perform a few translations
5. Prepare and distribute correspondence, memos and forms
6. Open legal matters, collect AML related documents, prepare case files and provide electronic submissions
7. Hand-deliver documents to court when required
8. Create expense reports
9. Facilitate the meeting of deadlines by providing timely reminders
10. Archive documents
11. Update case record memories and inventories of contact details
12. Conduct thorough documentary research

Minimum Requirements

• Proven experience as Legal Secretary within an international Law Firm
• Proficiency in English (level C1 is required)
• Proficiency in MS Office
• Integrity and professionalism
• Familiarity with office organization and optimization techniques
• High time management capability
• Excellent written and verbal communication skills

- Open ended contract

- Competitive remuneration

- Welfare

- Agile working policy

- Private health insurance

About us
Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Diversity & Inclusion
Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture, which respects individual differences.