Bid Management Assistant (Categorie protette L. 68/99)

Location: Frascati, Italy

Application deadline: 31 December 2024

Reference number: 0092

Are you looking for a new opportunity to take your career to a higher orbit? To join an international group with a successful track record in Space Engineering? A job adapted to your career ambitions and in which you could have an impact for the years to come?

We are looking for a Bid Management Assistant to be based preferably at our office in Frascati (Italy). We offer a hybrid working policy between home and office.

The position will be key to providing a professional and administrative service support to the Bid Management and Business Development Teams with regards to preparation of proposals.

The key person will work closely with the other members of the bid team along with other operational and commercial functions across the company’s international offices. The position reports to the Director of Sales and Proposal Management.

This position is open to protected categories under Italian Law 68/99 (“Rules for the right to work of disabled people”).
Questa posizione e’ aperta alle categorie protette L. 68/99.

Tasks and activities

The scope of work will include:

• Supporting the overall bid preparation, by taking responsibility in producing support material for proposals in compliance with company highest quality and standards.
• Working with the Bid Management and Business Development Teams to ensure reviews are scheduled effectively and compliance with the company’s bid and sales processes.
• Ensuring timescales are achieved during the process, while taking the initiative in setting realistic deadlines.
• Organizing and participating in bid reviews to assess the bid’s progress.
• Supporting the Bid Management Team in organizing archives and libraries.
• Coordinating and circulating proposal related correspondence and feedback.

Skills and experience

The following skills and experience are mandatory:

• University Degree or equivalent in Telecommunication, Aerospace, Computer Science, Cybersecurity or a relevant field to the company’s main business line. Alternatively, at least 3 years of proven experience in an admin role, bid management, reporting and requirement management.
• Extensive experience in Microsoft Office suite.
• Time Management
• Organisational Management
• Ability to synthesize written content from diverse and concurrent sources.
• Attention to details, excellent proofreading/editing skills, writing skills, and verbal communication skills.
• Desire to work both autonomously and as part of a team, in an international multicultural environment.
• Solution oriented mindset, with a customer focused communication skill.
• Good level of English, both written and spoken.

The following skills and experience would be highly desirable:

• Other European languages.
• Experience in MS Teams, MS SharePoint, Salesforce.
• Working experience in / knowledge of the Space environment, preferably Earth Observation.
• ITIL certification.
• Background/experience in Sales and/or Legal.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.

Apply now - Bid Management Assistant (Categorie protette L. 68/99)