Surgical Utilisation Administrator

Mater Private Group; Dublin; On-site; EUR 40,000 - 50,000; Full time

Job summary

A healthcare organization based in Dublin is seeking a highly motivated Surgical Utilisation Administrator for a 6-month fixed term role. The successful candidate will be responsible for managing surgical scheduling, ensuring full utilization of theatre slots, and effectively communicating with medical staff. Strong attention to detail, excellent organisational skills, and experience with scheduling software such as Meditech are essential. This is an opportunity to contribute to operational excellence in a dynamic healthcare environment.

Qualifications

• Strong organisational and planning skills; ability to work on own initiative.
• Proficiency in Excel and hospital/theatre scheduling software.
• Excellent written and verbal communication skills.

Responsibilities

• Proactively review schedules to identify and efficiently fill potential gaps.
• Serve as the central point of contact, liaising with stakeholders.
• Track theatre utilisation data, identify trends, and prepare reports.

Skills

Attention to Detail

Organisational skills

Excellent written communication

Verbal communication skills

Analytical skills

Tools

Excel

Meditech

Job description

Surgical Utilisation Administrator (6-month fixed term)

We are seeking a highly motivated and meticulous Surgical Utilisation Administrator to join our team for 6 months fixed term,.

Reporting to:

Surgical Scheduling and Utilisation Manager

Purpose of the Role

The primary goal is to ensure the full utilisation of all available surgical capacity by proactively reviewing schedules, managing booking forms, and filling unallocated theatre slots.

Key Responsibilities

• Capacity Management: Proactively review schedules to identify and efficiently fill potential gaps and cancelled slots.
• Stakeholder Communication: Serve as the central point of contact, liaising with Consultants, Secretaries, and the Central Bookings Office to drive full slot allocation.
• Data Analysis: Track theatre utilisation data, identify trends, and prepare concise reports for weekly management meetings.

Essential Skills And Knowledge

• Attention to Detail is Essential.
• Strong organisational and planning skills; ability to work on own initiative.
• Excellent written and verbal communication skills.
• Proficiency in Excel and hospital/theatre scheduling software (e.g., Meditech).
• Analytical skills for interpreting performance data.

Key Attributes

• Strategic thinker, highly adaptable, and professional under pressure.
• Collaborative team player committed to operational excellence.