Purchasing Support Administrator

CMS Distribution Ltd; Ireland; On-site; EUR 30,000 - 45,000; Full time

Job summary

A leading distribution company is looking for a Purchasing Operations Support role in Ireland. This position involves handling administrative tasks related to purchasing processes such as raising purchase orders, managing vendor communications, and ensuring financial details for shipments are accurately processed. The ideal candidate should be organized and detail-oriented, capable of maintaining effective communication within teams to ensure timely operations.

Responsibilities

• Raise Purchase orders in SAP when prompted by Product Managers.
• Place purchase orders on Vendors following their specific procedures.
• Ensure financial charges associated with shipments are included on the PO.
• Process product master data changes in the system.
• Respond to queries on the Purchasing Mailbox in Teamwork Desk.

Tools

SAP

Job description

This role will support the Purchasing Operations Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

• Raise Purchase orders in SAP when prompted by Product Managers and Demand Planners
• Place purchase orders on Vendors following their specific purchasing procedure and ensuring all relevant information is included
• Ensure financial charges associated with shipments across various regions are included on the PO and calculated correctly, such as duty and freight
• Ensure all Purchase Orders have the necessary signoff prior to PO release
• Process product master data changes in the system for category’s, status, minimum order quantities
• Processing of Vendor price changes where necessary on all Open Purchase Orders
• Respond to queries on the Purchasing Mailbox in Teamwork Desk dealing with Vendor & Sales within agreed SLA’s
• Respond to disputes with vendors over pricing issues, delivery SLA’s etc
• Contact vendors and expedite deliveries
• Update purchase order delivery dates and acknowledgements in SAP
• Maintain open communications and pro‑active links with all sales locations
• Processing of the Stock Transfers
• Creation of STO orders

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro‑diversity.

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