Office Coordinator (Dublin) New Dublin, Ireland

Applied Intuition Inc.; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

A major financial services company in Dublin is seeking an Office Coordinator to oversee day-to-day office operations and support events. This role involves managing logistics for conferences, visitor management, and office administration tasks. The ideal candidate should possess strong organizational and communication skills, be comfortable in a fast-paced environment, and have a college degree or relevant experience. Competitive benefits include paid time off and educational assistance.

Benefits

Competitive benefits

Paid family and disability leave

Pension plan

Educational financial assistance

Employee referral bonus program

Qualifications

• Comfortable in a fast-paced environment with tight deadlines.
• Enthusiastic about learning in the financial services industry.
• Keen interest in conferences and events planning.

Responsibilities

• Assist with event logistics and on-site support.
• Manage office operations and visitor management.
• Coordinate food and beverage orders for meetings.

Skills

Organization skills

Time-management

Communication skills

Multitasking

Education

College degree or relevant work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Entity: Kroll Bond Rating Agency Europe Limited

Employment Type: Full-time

Location: Dublin, Ireland

Summary/Overview :

KBRA is seeking a highly organised and proactive Office Coordinator to support our Dublin office as well as KBRA-hosted and sponsored events. This individual will manage day-to-day office operations, creating a seamless, professional experience for employees and visitors, in addition to assisting with logistics for both internal and external events (and event attendees, as needed).

About the Job :

Event Support

• Assist with tasks in the lead‑up to KBRA-hosted and sponsored events, and provide on‑site support as needed.
• Printing and preparing materials, name badges, and supplies for conferences and events.
• Managing shipping of materials and supplies to and from the office or event locations.
• Manage event‑related orders, stationery, and supply inventories.
• Source and liaise with suitable vendors for in‑office events and initiatives.
• Coordinate food and beverage orders, liaise with caterers, and manage event setup for internal gatherings (e.g., monthly lunches, breakfasts, after‑work events).
• Support the planning and coordination of quarterly social events.
• Handle ad hoc tasks and administrative duties related to event planning and logistics.
• Such other tasks and responsibilities as arise from time to time in connection with the above.

Office Administration

• Serve as front‑of‑house support, including visitor management, handling incoming calls for Dublin and managing deliveries.
• Administer internal catering and supply accounts.
• Manage office operations, including stationery orders, photocopier paper replenishment, and grocery orders.
• Liaise with Building Management and cleaning/facilities vendors in Dublin on maintenance issues and send internal communications, as needed.
• Coordinate with couriers for and manage inter‑office shipments.
• Maintain service schedules for equipment and confirm compliance with OH&S standards.
• Set up and reset meeting rooms, and coordinate catering for meetings, including quarterly board and audit committee meetings.
• Support diary management as needed.
• Assist with ad hoc administrative or office support tasks across the Dublin office.
• Liaise with Corporate Hotels to renew rates on an annual basis.
• Assist with, and monitor, the Dublin office’s implementation and development of sustainability goals. Stay informed on sustainability developments and tracking, as needed.
• Such other tasks and responsibilities as arise from time to time as directed by the manager or required in connection with the above.

You will be successful in this role if you have:

• Be comfortable in a fast‑paced environment and able to work independently to meet tight deadlines.
• Have strong organisation, time‑management and communication skills.
• Be enthusiastic about learning more about the financial services industry and credit rating agencies.
• Have a keen interest in conferences and events planning.
• Be comfortable working in a multinational environment.
• Be proficient in Microsoft Word, Excel, and PowerPoint.
• Possess either a college degree or relevant work experience.
• Familiarity with Generative AI tools such as ChatGPT for research, data insights, and general productivity is a plus.

Working Arrangements

• The role is full‑time, based in our Dublin office.
• Flexibility may be required on working hours from time to time to accommodate responsibilities.
• Competitive benefits and paid time off.
• Paid family and disability leave.
• Pension plan.
• Educational and professional development financial assistance.
• Employee referral bonus program.

About Us

KBRA (Kroll Bond Rating Agency, LLC) is a full‑service credit rating agency registered with the U.S. Securities and Exchange Commission as an NRSRO. Kroll Bond Rating Agency Europe Limited is registered as a CRA with the European Securities and Markets Authority. Kroll Bond Rating Agency UK Limited is registered as a CRA with the UK Financial Conduct Authority pursuant to the Temporary Registration Regime. In addition, KBRA is designated as a designated rating organization by the Ontario Securities Commission for issuers of asset‑backed securities to file a short form prospectus or shelf prospectus. KBRA is also recognised by the National Association of Insurance Commissioners as a Credit Rating Provider. Kroll Bond Rating Agency Europe is located at 2nd Floor, One George's Quay Plaza, George's Quay, Dublin 2 D02 E440.

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As set forth in KBRA’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

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• disabled veteran – a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or would be entitled to compensation but for receipt of military retired pay) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
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• active duty wartime or campaign badge veteran – a veteran who served on active duty in the U.S. military, ground, naval, or air service during a war, or in a campaign or expedition for which a campaign badge has been authorised under the laws administered by the Department of Defense.
• Armed forces service medal veteran – a veteran who, while serving on active duty in the U.S. military, ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

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