Office Co-Ordinator

Resumeset; Dublin; Hybrid; EUR 30,000 - 40,000; Part time

Job summary

A leading non-profit organization is seeking a part-time Office Coordinator based in Nenagh, with flexible working arrangements. The role involves managing administrative tasks, coordinating logistics for projects, and fostering good relationships with stakeholders. Applicants should have experience in project management, excellent communication skills, and proficiency in MS Office. The position offers a competitive salary and various benefits including health insurance and a contributory pension scheme.

Benefits

Competitive salary

27 holidays (pro-rated)

Flexible working arrangements

Commitment to training and development

Contributory Pension scheme

Fully funded health insurance

Professional body membership subscription

Qualifications

• Previous relevant work experience with project management.
• Ability to establish good working relationships.
• Eligible to work in Ireland.

Responsibilities

• Manage day-to-day administrative tasks and co-ordinate logistics.
• Respond to inbound queries via mail, phone, and email.
• Oversee preparation and quality control of project reports.
• Manage relationships with outsourced IT department.
• Book travel and accommodation for staff and partners.
• Manage office facilities and equipment.

Skills

Organisational ability

Project management

Fluent English

Proficiency with MS Office suite

Job description

Part time role - 12 hours per week - 3 morning per week - 2 on the office, option for one remote day.

At Tipperary Energy Agency (TEA), our mission, is to translate zero carbon ambitions into actions delivering carbon neutrality. As a respected non‑profit organisation, we boast a national reputation for integrating expertise in energy efficient design services, mechanical, electrical, and energy engineering into nationally recognised projects. Our focus is on collaborating with clients to identify and implement low/zero carbon design and retrofits for non‑residential buildings, advancing sustainable energy practices, and implementing renewable energy solutions. We stand at the forefront of transforming the energy landscape in our community, reducing carbon emissions, and driving energy efficiency.

ROLE OVERVIEW

Tipperary Energy Agency is looking for a part‑time Office Co‑ordinator with flexible working arrangements for the Nenagh office to manage day‑to‑day administrative tasks and co‑ordinate logistics on long‑term administrative and operational projects.

Role Responsibilities

• Monitor, prioritise and respond to inbound queries (mail, phone, and email) and manage office and building facilities, equipment and supplies on daily basis.
• Oversee the preparation and quality control of project reports for national and European funders.
• Coordinate with Senior Management and Operational teams to ensure relevant systems and processes are always kept current and relevant. Maintain and update the data in the HR Information System. Manage the relationship and activities with outsourced IT department on daily basis.
• Induction of new starters and providing training on administrative procedures, project management, and internal processes. Health and Safety administration and assisting with Risk Assessment preparation.
• Co‑ordination of calendars for EU projects and Board meetings.
• Booking flights, travel and accommodation for staff and TEA partner organisations involved in EU projects or projects in Ireland where accommodation or transport booking assistance is required.
• Management of IT hardware such as lap tops and mobile phones, planning and ordering replacements and renewals with the Finance and Operations Manager.

About you

An excellent communicator with a professional demeanour and a can‑do attitude. Able to work as part of a busy team, flexible to work on your own initiative and take ownership of tasks and projects. You can easily establish positive and productive work relationships with people on all levels.

Required skills and experience

• Previous relevant work experience and a proven track record in organisational ability and project management
• Experience in establishing fostering good working relationships with internal and external stakeholders
• Proficiency with MS Office suite (Word, Excel, MS Teams)
• Fluent English
• Eligible to work in Ireland

About us

Tipperary Energy Agency is an independent social enterprise that focusses on driving the energy transition through the provision of expertise, innovation, and strong customer service. Our customers are communities, businesses, citizens and the public sector and we have a proven track record in enabling them to become more sustainable energy users.

We are driving the energy transition to carbon neutrality through leading the delivery of sustainable energy solutions, by advocating, educating, and innovating on climate action.

Our mission is to lead the delivery of sustainable energy solutions in Tipperary and beyond, by advocating, educating, and innovating on climate action.

Our core values are Trust, Independence, Expertise, and Innovation.

Our Offer

• Competitive salary
• 27 holidays (including 3 fixed days) – pro‑rated for part‑time hours
• Flexible working arrangements
• Commitment to your training, development, and growth
• Contributory Pension scheme after 12 months
• Fully funded health insurance
• Subscription to a professional body membership
• Office location in Nenagh, Co Tipperary, requiring regular planned attendance.