HR Administrator

National College of Ireland; Dublin; On-site; EUR 35,000 - 45,000; Full time

Job summary

A leading educational institution in Dublin is seeking an HR Administrator to support daily HR operations. Responsibilities include managing employee inquiries, assisting with the recruitment process, and maintaining accurate HR records. Candidates should have 1-2 years of relevant experience and a CIPD or equivalent qualification. This permanent role emphasizes confidentiality and effective communication. Join a dedicated team at the National College of Ireland to foster a supportive work environment and contribute to HR initiatives.

Qualifications

• 1-2 years minimum experience in a similar HR administrative or support role.
• Prior HR experience.

Responsibilities

• Serve as the primary point of contact for general HR inquiries.
• Provide administrative support throughout the recruitment process.
• Draft and issue employment contracts and official HR correspondence.
• Maintain accurate and confidential HR records.
• Coordinate and support internal and external HR events.

Skills

Proficiency in Microsoft Office

Strong verbal and written communication skills

Excellent interpersonal skills

Attention to detail

Knowledge of GDPR

Education

CIPD qualification or another relevant HR qualification

Tools

CoreHR

Sun accounting software

Job description

The HR Administrator provides essential support to daily HR operations, handling employee inquiries, assisting with recruitment, and ensuring accurate record-keeping. The role helps maintain compliance and fosters effective communication across the organization.

Key Relationships:

• Director of HR
• HR Operations Manager
• HR Consultants
• EDI & Training Manager
• Payroll Officer
• Department Managers

Key Responsibilities:

• Serve as the primary point of contact for general HR inquiries from employees and managers, including FAQs, employment verifications, salary letters, and Social Welfare documentation.
• Provide end-to-end administrative support throughout the recruitment process, from job posting to onboarding.
• Draft and issue employment contracts, offer letters, and official HR correspondence in accordance with company policies and compliance standards.
• Maintain accurate and confidential HR records (both digital and physical), ensuring full compliance with GDPR and data protection regulations.
• Manage the Garda Vetting process, including issuing invitations, tracking documentation, and ensuring timely completion.
• Update and maintain the HRIS (HR Core) system with employee data, leave applications, and contract changes, ensuring accuracy and confidentiality.
• Process HR-related invoices and purchase orders using Sun accounting software, ensuring timely payments and accurate financial records.
• Coordinate and support internal and external HR events, including employee wellbeing initiatives, diversity programs, and team-building activities.
• Contribute to annual HR reporting and manage key cyclical activities such as contract renewals, onboarding cycles, and compliance checks.
• Perform general HR administrative duties and respond to ad hoc requests as needed to support smooth HR operations.

Technical Skills & Knowledge:

• Proficiency in Microsoft Office, especially Excel.
• Familiarity with HRIS systems (preferably CoreHR).
• Experience with finance systems (e.g., Sun) is an advantage.
• Knowledge of GDPR and data protection principles.
• Comfortable working with data and generating basic reports.

Communication & Interpersonal Skills:

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Professional approach when dealing with confidential information.
• Can-do attitude and positive approach.
• Organisational & Analytical Skills:
• Excellent attention to detail and accuracy.
• Strong organisational skills.
• Ability to work independently and as part of a team.
• Ability to use initiative in daily tasks.

Experience working with or knowledge of Core HR is an advantage

• 1–2 years minimum experience in a similar HR administrative or support role.
• Prior HR experience.
• Qualifications
• CIPD qualification or another relevant HR qualification.

Contract:

Permanent

Note: The functions and responsibilities assigned theHR Administrator arebased on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.