Facilities Coordinator

Apleona GmbH; Dublin; On-site; EUR 40,000 - 55,000; Full time

Job summary

A leading facilities management company in Dublin is seeking a Contract Coordinator. The ideal candidate will have over 3 years of experience in coordinating both hard and soft facilities services, managing teams, and ensuring compliance with safety regulations. Key responsibilities include managing engineering changes, supporting the project team, and conducting service inspections. This full-time position offers a dynamic work environment in the city centre.

Qualifications

• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions.
• Well-organised and capable of prioritising own work.

Responsibilities

• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• Manage engineering changes using the CMMS service request application.
• Assist with collection of data and maintenance job plans for equipment and systems.

Skills

Coordination of Facilities Services

Interpersonal skills

Communication skills

Organizational skills

Education

Qualification in Facilities Management or technical field

Job description

The details for the selected vacancy are shown below.

• Working pattern: Monday to Friday from 08:00-17:00

  Full-time, Permanent
  Dublin City Centre

  Main duties and responsibilities:

  • Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
  • Manage engineering changes using the CMMS service request application
  • Manage user setups and support requests.
  • Provide Maximo support to the project data entry team.
  • Completion of statutory PMs for Site
  • Running applicable reports in CMMS and pulling documents together for meetings and audits.
  • Assist with collection of data and maintenance job plans for equipment and systems
  • Ensure Service Inspections are carried out in detail
  • Be a hands‑on Contract Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.

  Qualifications and experience:

  • A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
  • Experience in managing people.
  • Experience with KPIs and client interactions
  • A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
  • Excellent interpersonal and communication skills
  • Understand safe working practices and health and safety legislation.
  • Well‑organised and capable of prioritising own work

  We are looking forward to hearing from you!

  Ref:15835