Executive Assistant (12-month FTC)

Norton Rose LLP; Dublin; On-site; EUR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Executive Assistant for their Dublin office on a 12-month fixed-term contract. This role is perfect for an organised and proactive individual ready to support a busy corporate practice group. You will manage diaries, handle billing, and coordinate international travel while ensuring smooth operations. The ideal candidate has excellent communication skills, a keen eye for detail, and a minimum of two years' experience in a law firm. Join a collaborative team and contribute to a dynamic work environment where your efforts will make a significant impact.

Qualifications

• Experienced assistant with a minimum of 2 years in a law firm.
• Proficient in Microsoft Office and billing processes.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Manage diaries, billing, and international travel arrangements.

Skills

Organisation

Proactivity

Communication Skills

Microsoft Office

Diary Management

Billing

Travel Arrangements

Attention to Detail

Education

2+ years experience in a law firm

Job description

Job Title: Executive Assistant (12-month FTC)

Ref No.: 4620

Job Location: Dublin

Work Type: Full Time

Description

Our growing Dublin office is looking for an Executive Assistant to join the Corporate Practice Group on a 12-month fixed-term contract. We need you to be an organised, proactive, and professional individual who has a "can do" attitude and is willing to go that extra mile to help colleagues at all times.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business, and government meet. We deliver commercially-focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries, and sovereign nations.

With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Our Team

You will be joining our close-knit and collaborative Dublin office to provide secretarial and administration support to the corporate practice group. You'll be reporting into the Dublin Office Manager and will be working alongside Partners and Associates.

This role would be ideal for someone who is an experienced assistant looking to support a busy team.

You'll perform a full and varied executive assistant role, working for partners and associates in the team. The role would include full diary management and associated tasks, billing, client and matter inceptions, dealing with international travel, filing and archiving, document amendments, plus a variety of other tasks and duties expected in this busy but fulfilling role.

Monday - Friday, 9.00am - 5.00pm, flexibility required.

You

As this is a varied role, you'll need to be an organised, proactive individual who can easily prioritise. You'll need to have the flexibility to assist with other tasks when required. You should also be able to use your initiative and spot where help is needed with limited supervision.

You'll also have experience of global travel arrangements and the ability to juggle priorities. As you will be dealing with clients of the firm, excellent communication skills are key for this role.

You must have good knowledge of all Microsoft packages along with strong keyboard skills, and a good eye for detail are a must! You will be proficient in billing and client/matter inceptions.

We are considering both Executive Assistant and Junior Secretary candidates for this role, but we do require applicants to have a minimum of 2 years' experience working in a law firm.

What you need to know

If you are interested in finding out more about this role, please visit our website at www.squirepattonboggs.com/en/careers in the first instance. We are unable to process applications sent directly by email. Please complete an online application. No agency CVs accepted at this time.

We are an inclusive employer and aim to ensure that our workforce is representative of our diverse society. We welcome applicants regardless of sexual orientation, gender identity and expression, age, neurodiversity or disability status, family or parental status, race, religion or ethnicity. We will make reasonable adjustments and adaptations to our recruitment process to ensure it is inclusive for anyone who wishes to apply. We may collect relevant data for monitoring as part of our candidate registration process.