Documentation Specialist

Resumeset; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

A leading energy technology firm is seeking a Documentation Specialist. This role involves managing documentation within projects, serving as the contact for documentation requirements, and ensuring clear communication with stakeholders. Candidates should have a Bachelor’s degree (preferably engineering), at least 3 years of relevant experience, and fluency in Finnish or Swedish. The position offers opportunities for growth in an international and positive working environment.

Qualifications

• At least 3 years of experience in documentation management.
• Fluent in Finnish or Swedish; English is required.
• Experience in large projects document control.

Responsibilities

• Manage documentation deliverables within projects.
• Serve as the main contact for documentation requirements.
• Review documents and interact with engineering functions.
• Monitor documentation delivery throughout project execution.

Skills

Document management

Strong communication skills

Database systems knowledge

Understanding of substations

Education

Bachelor’s degree in engineering or related field

Tools

InEight

ACC

Job description

Description

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

The Opportunity

We are looking for a Documentation Specialist within Hitachi Energy Grid Solutions. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don’t fulfil all requirements.

This position is based in Vaasa, Finland or Västerås, Sweden, where our team and office are located.

How You'll Make an Impact

• You will be managing the documentation deliverables within projects based on company's/project's documentation requirements, estimate costs, risks, and follow-up of these throughout a project.
• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.
• Administrate and check documentation in projects related primarily to technical matters in document management systems.
• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation.
• Identify the risk and opportunity, make contributions to the continuous improvement works.

Your background

• Bachelor’s degree; engineering background preferred.
• At least 3 years’ experience in documentation management.
• Skilled with document management and database systems.
• Strong verbal and written communication abilities.
• Fluent in Finnish or Swedish. English is a must.
• Experience with substations in distribution and transmission grids.
• Document control background on large projects.
• Familiarity with InEight and ACC is a plus.

More about us

Are you ready for an exciting new challenge? Does the above description sound like you? Apply for the position by December 14, 2025. Our selection process is continuous, and the position may be closed before the advertisement expires. So, if you are interested – don’t delay, apply today!

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