Document Controller

Team Horizon; Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Document Controller in Dublin to oversee document management throughout the design and construction phases of a Fill/Finish Building project. This key role requires substantial experience in large scale capital projects and the capability to manage complex documentation processes and systems effectively.

Qualifications

• Minimum of 10 years of experience in large scale capital projects document control.
• Experience in automated EDMS such as ACC, PIMS, Fusion, Procore.
• Ability to communicate documentation requirements across multiple disciplines.

Responsibilities

• Manage and coordinate Document Control activities for the Project.
• Ensure EDMS compliance with corporate requirements.
• Provide user training on EDMS usage and document control procedures.

Skills

Document Management

Communication

Coordination

Education

Diploma in Business Administration

Engineering or related experience

Tools

EDMS (e.g., ACC, PIMS, Fusion, Procore)

Job description

Document Controller

Team Horizon is seeking a Document Controller for client in Dublin to support the team side design during the Basis of Design, Detailed Design, Construction, Commissioning, Qualification and handover stages of a design project for a Fill/Finish Building.

The role includes coordinating with the Architectural & Engineering firm and other consultants to manage document receipt, review, and handover, as well as overseeing the project’s Electronic Document Management System (EDMS), likely using ACC. The EDMS will be used throughout design, construction, commissioning, qualification, and handover.

Why you should apply:

• This is an excellent opportunity to join a world class manufacturing operation, with an outstanding track record of reliably delivering high-quality medicines to patients around the world suffering serious illnesses.
• There is a strong culture of continuous improvement and innovation within the company to strive for solutions that improve health outcomes and dramatically improve people’s lives.
• Our client is developing the capability to produce all its medicines in Dublin, helping to ensure continuity of supply of our medicines as they expand internationally.

What you will be doing:

• To support client side Documentation Control activities for the Project
• Liaise with ETA system owner to ensure EDMS compliance with corporate requirements
• Liaise and coordinate with A&E Document Control to streamline document management system
• Management of Owner EDMS workflows and tracking of incoming / outgoing documentation.
• Reporting and communicating EDMS status and adherence to milestone documentation deliverable
• Ensure documentation being logged onto the EDMS is correctly formatted and version controlled prior to distribution via EDM
• Ownership / Maintenance of Project Document Distribution Matrix and alignment of same to EDMS workflows
• Ensure that documents are distributed to correct recipients as per DDM and document workflow
• To determine, in conjunction with ETA, the end-state requirements for handover of project related files via the EDMS and to ensure that these are agreed / incorporated into the EDMS architecture for the project.
• To provide input / technical direction into the configuration / operation of the EDM
• Provide user training on EDMS usage and document control procedures
• Maintain confidentiality and integrity of EDMS
• This is a key role in the project and a site presence will be required during all phases of the project.

What you need to apply:

• Minimum of 10 years of experience in large scale capital projects document control.
• Experience in automated EDMS such as PIMS, Fusion, Procore, ACC etc.
• Ability to communicate documentation requirements across multiple disciplines and end-users. Education
• Diploma in Business Administration, Engineering or related relevant experience in large scale capital projects.