Co Sec Admin Support

Tuath Housing; Dublin; On-site; EUR 35,000 - 45,000; Full time

Job summary

A community-focused housing association in Dublin is seeking a motivated Administrator to provide Company Secretarial support. In this full-time role, you will ensure adherence to ethical standards and facilitate communication between the Board and Executive Team. Responsibilities include organizing meetings, minute-taking, and managing documents. Passion for corporate governance is essential. Join us to make a positive impact!

Qualifications

• Strong understanding of confidentiality and excellent communication and organisational skills.
• Ability to foster a strong culture of adherence to standards and best practices.

Responsibilities

• Organise and attend meetings of the Board, its Committees and Working Groups.
• Oversee the collation of agendas for meetings, comprehensive minute taking and circulation of minutes.
• Prepare and circulate Board and Committee Meeting packs and follow up with internal stakeholders.

Skills

Confidentiality

Communication skills

Organisational skills

Job description

Overview

We are seeking a highly motivated and experienced Administrator to provide Company Secretarial support to join our Corporate Services Department at Tuath Housing Association ("Tuath"). This is a full-time position, reporting to the new Company Secretary.

As administrative support, you will play a crucial role in ensuring that Tuath adheres to ethical standards, best practices, and relevant laws. You will act as the link between Tuath's Board and Executive Team, providing corporate governance support services and assistance under the direction of the Head of Governance/Company Secretary.

Responsibilities

• Organise and attend meetings of the Board, its Committees and Working Groups
• Oversee the collation of agendas for meetings, comprehensive minute taking and circulation of minutes
• Prepare and circulate Board and Committee Meeting packs and follow up with internal stakeholders in meeting deadlines for Board
• Maintain action lists, Board information and records and preparing statutory and other reports for relevant stakeholders both internal and external
• Collate and maintain regular KPIs and KRIs for reporting to the Board
• Keep the Board up to date with all relevant correspondence and communication
• Act as a point of contact for general Board queries
• Develop and maintain a directory of template documents for Board and ensure that they are used in a compliant manner
• Maintain the BoardEffect Governance system, including libraries and news feeds
• Maintain a statutory filing system (including RBO, Companies Act, Charities Regulator and AHBRA requirements) and assist with regulatory returns
• Executive Support: Provide support where necessary to the Chief Executive and Senior Management Team
• Keep the Chief Governance Legal and People Officer and the Head of Governance/Company Secretary up to date with all correspondence and communication
• Attend internal meetings, take minutes, compile information and prepare reports from notes and data collected
• Liaise with a wide range of internal and external contacts, acting as a key contact point for the Board Members
• Review policies and procedures on a regular basis and report to the Head of Governance/Company Secretary on statistics and make recommendations for improvements
• Other duties: Assist with the co-ordination of staff days, conferences, training and other events; Develop and assist in designated Special Projects; Develop a culture of "constant improvement" in compliance with specific focus on process, controls and systems
• Training: Request/attend training appropriate to your role
• Positively promote Tuath in all activities; Exercise discretion in all aspects of the role; Any other duties which are consistent with your role

Qualifications

• Strong understanding of confidentiality and excellent communication and organisational skills
• Ability to foster a strong culture of adherence to standards and best practices

What we offer

If you are passionate about corporate governance and want to make a positive impact on the operations and reputation of our organization, we want to hear from you! Apply now to join our team at Tuath.

This job description is not definitive or restrictive and will be subject to periodic review.