Clerical Officer (Property Services)

Resumeset; Dublin; Hybrid; EUR 80,000 - 100,000; Full time

Job summary

An organization in asset management is seeking a full-time Clerical Officer based in Dublin. The ideal candidate will manage contractors' invoices, oversee insurance portfolios, and maintain property tax records. Strong team skills, excellent communication, and administrative abilities are essential. Competitive salary, generous leave, and a robust pension scheme are part of the offer. Applications will be accepted until a suitable candidate is found.

Benefits

Competitive Salary Bands

22 Days Annual Leave + 3 Company Privilege Days

Generous Company Pension Contributions

Income Protection

Paid Sick leave Scheme

Educational Assistance Program

Paid Study & Exam Leave

Employee Assistance Program

Life Cover/Death in Service

Paid Professional Subscription

Hybrid-Working

Qualifications

• Experience in an office setting is essential.
• Strong communication and organizational abilities are needed.
• Administrative skills along with IT proficiency are required.

Responsibilities

• Input contractors’ invoices and reconcile statements.
• Administer the company’s insurance portfolio.
• Oversee the Fleet Management budget.
• Maintain Local Property Tax records database.

Skills

Experience working within a team

Excellent communication skills

Interpersonal skills

Organizational skills

Administrative skills

IT skills

Attention to detail

Flexibility

Resilience

Tools

Accounting software

CRM Systems

Job description

Reporting to: Administration Support Team Manager

Department: Asset Management & Property Services

Contract Type: Permanent, Full-Time, Hybrid

Place of Work: The Red Click (The Generali) Building, Blanchardstown, Dublin 15, D15 YT2H

ABOUT US

Co-operative Housing Ireland (CHI) is the national organisation representing, promoting and developing co-operative housing in Ireland. CHI is an Approved Housing Body (AHB) and a member of the Housing Alliance. CHI work with various stakeholders in the housing sector, including Local Authorities, Government, aspiring homeowners, tenants and developers and is subject to regulation by the Approved Housing Bodies Regulatory Authority and the Charities Regulator. Since our foundation in 1973 we have provided over 5,700 homes through homeownership, shared ownership and social rented co-operatives. With our membership of democratically controlled local co-operatives, we continue to manage over 4,000 homes across Ireland as well as providing a network of childcare services in our communities.

ROLE OVERVIEW

CHI is seeking a full-time, permanent “Clerical Officer” to work 35 Hours per week, Monday - Friday, in its Dublin West Office based in Generali Building, Navan Road, Dublin 15 . This role will be part of the Asset Management & Property Services Administration Support Team.

WHAT YOU WILL DO

• Input contractors’ invoices to the organisations Finance System and reconcile monthly statements to ensure accurate monthly reporting
• Administration of the company’s Insurance portfolio to include the addition of new homes and general insurance queries.
• Oversight of the Fleet Management budget and provision of ancillary services such as fuel cards and toll tags.
• Maintain LPT (Local Property Tax) records database and provide proof of payment where required.
• Assist the Property Services operations manager in calculating rent reviews for property leases.
• Manage the organisations Landlord utility invoices and accounts.
• Input information concerning properties, voids, stock condition into Castleton CRM System.
• To promote strong teamwork and communication.
• To generally ensure a pleasant and professional approach to tenant/members and colleagues.

WHAT YOU WILL BRING

• Experience working within a team in an office setting.
• Excellent communication, interpersonal and organisational skills.
• Exceptional administrative, I.T Skills and attention to detail.
• Flexibility in approach to tasks and willingness to take direction.
• Resilience and ability to adapt to challenging situations.
• Permission to work in Ireland.
• Knowledge of accounting, CRM systems and the social housing or co-operative housing sector would be an advantage (but not essential).

WHAT WE OFFER

• Competitive Salary Bands
• 22 Days Annual Leave + 3 Company Privilege Days
• Annual leave increase to 30 days linked to length of service
• Generous Company Pension Contributions (up to 12% employer contribution)
• Income Protection
• Paid Sick leave Scheme
• Educational Assistance Program
• Paid Study & Exam Leave
• Employee Assistance Program (EAP Scheme)
• Life Cover/Death in Service
• Paid Professional Subscription
• Hybrid-Working

SELECTION PROCESS

Please note that interviews for this position may take place anytime from the launch date until a successful candidate is found.

How to Apply: Interested applicants should submit a CV and Cover Letter.

Due to the high volume of applications received, we regret that we are unable to respond to all applications. Only those suitable for this position will be contacted.

Co-operative Housing Ireland is an equal opportunities employer. All documentation received by Co-operative Housing Ireland will be processed in accordance with the Data Protection Acts & General Data Protection Regulation (GDPR; 2018)